Legal Office Coordinator — Client-Focused Admin Pro

Profile Group; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration package

Flexible working environment

Professional development opportunities

Collaborative team culture

Regular team events

Job summary

Profile Group in Auckland is seeking a diligent Legal Assistant / Office Coordinator (Full Time) to support the day-to-day operations of a growing professional services team. You will help manage the front office, handle legal administration, and ensure a smooth client onboarding process.

The role requires initiative, strong communication, and the ability to work across a collaborative, multi-location team while maintaining high professional standards.

Qualifications

• Previous experience as a Legal Assistant, PA, Office Coordinator, or similar administrative professional.

Responsibilities

• Maintain a professional, organised, and welcoming office environment.
• Coordinate office supplies, facilities, and service providers.
• Arrange catering and meeting room requirements.
• Welcome clients and visitors, ensuring a positive experience.
• Act as a key point of contact for office-related matters.
• Manage document preparation, scanning, and electronic filing.
• Assist with drafting, formatting, and preparing legal documentation.
• Support client onboarding and compliance processes, including AML requirements.

Skills

Office coordination

Legal administration

Client service

Communication

Independent work

Team collaboration

Tools

Microsoft Office

Document management systems

Job description

Profile Group in Auckland is seeking a diligent Legal Assistant / Office Coordinator (Full Time) to support the day-to-day operations of a growing professional services team. You will help manage the front office, handle legal administration, and ensure a smooth client onboarding process.

The role requires initiative, strong communication, and the ability to work across a collaborative, multi-location team while maintaining high professional standards.