Legal & Company Secretarial Assistant

Stantec; Christchurch; On-site; NZD 60,000 - 80,000; Full time

Job summary

A global design and engineering firm in Christchurch is seeking a Legal and Company Secretarial Assistant to manage corporate administration and contracts. The ideal candidate has legal or company secretarial experience, strong communication skills, and attention to detail. This role offers flexible working arrangements and opportunities for professional development.

Benefits

Flexible Working Arrangements

Learning and Talent Development Programs

Health Insurance

Employee Assistance Program

Qualifications

• Experience in legal or company secretarial roles, ideally with contracts.
• Ability to manage a busy workload with little supervision.
• Energetic and initiative-driven individual.

Responsibilities

• Manage corporate administration across Asia Pacific.
• Prepare Board Resolutions and manage contract signing.
• Maintain Company Registers and statutory records.

Skills

Legal experience

Company secretarial experience

Strong communication skills

Attention to detail

Problem solving skills

Tools

MS Office

Excel

PowerPoint

Job description

Legal and Company Secretarial Assistant

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

About The Role

Due to an internal promotion, we need to find someone to step into the role of Legal and Company Secretarial Assistant. You will be a highly capable, experienced “legal practitioner” who is looking for their next challenge. What better opportunity than to join our Legal team in Stantec. You’ll be based in a fully refurbished office near Hagley Park with plenty of support from the local team.

The role is diverse and would suit a Legal Exec looking to diversify into a more commercial role, an experienced Legal Secretary who relishes getting to grips with Company Secretarial and Governance tasks.

Key Responsibilities Include

• Managing the corporate admin (including the establishment and wind-up of) our companies across the Asia Pacific region
• Preparing Board Resolutions
• Managing the signing of contracts and other documents by our Board of Directors
• Maintaining Company Registers and Statutory records
• Issuing authority letters and Powers of Attorney
• General administrative assistance to legal team including meeting coordination and expenses
• Assist with insurance queries

About You

• You’ll have legal or company secretarial experience, preferably working with contracts
• An ability and willingness to learn new skills
• Able to work with little supervision and manage a busy workload
• Have energy and initiative combined with problem solving skills
• Be a strong communicator, with excellent planning and organisational skills
• Familiarity with MS Office, PowerPoint and Excel is a must
• Plus, sound attention to detail and accuracy

What We Offer

• Flexible Working Arrangements including purchasing up to 4 weeks additional leave and provision for school term contracts.
• Learning and Talent Development Programs including global programmes, online learning and on-the-job learning
• Mentoring for your own development
• Professional Memberships
• Health Insurance – Income Continuance Insurance (ICI) – Life Insurance
• Service Recognition Awards
• Employee Assistance Program

About Us

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression.