Hybrid Team Administrator | Cross-Location Support

Beca; Auckland; Hybrid; NZD 60,000 - 86,000; Full time

Benefits offered by this job

Discounted health insurance

Gym membership discounts

Social club events

Job summary

Beca is seeking a Team Administrator for their Cost Management group in Auckland. The role is permanent and full-time, based in the Auckland office with some work-from-home flexibility.

You will support the team across multiple NZ locations, coordinate meetings, aid with bids, and help manage timesheets, dashboards, and onboarding processes. You will fit in if you are organised, proactive, and comfortable engaging with leaders and stakeholders at all levels.

Qualifications

• Proven experience in a Team Administrator or Business Support role.
• Proven ability to coordinate and track multiple activities simultaneously, using reporting tools and dashboards.
• Confident written and verbal communication skills, with the ability to adapt your style for different audiences.
• Experience using SharePoint and Oracle is an advantage.

Responsibilities

• Provide proactive, end-to-end administrative support for the Cost Management team across locations.
• Support the Section Manager and Team Leads with diary management, reporting, meeting coordination, and general admin.
• Coordinate section meetings and team events, prepare agendas, materials, notes, and follow-up actions.
• Assist bids by preparing submission materials, coordinating inputs, and tracking deadlines.
• Monitor dashboards and coordinate timesheets, performance reviews, and development discussions.
• Support onboarding/offboarding, travel, leave, and timesheets; assist project administration and financial tasks.

Skills

Team Administration

Project coordination

Communication skills

Microsoft 365

Tools

SharePoint

Oracle

Job description

Beca is seeking a Team Administrator for their Cost Management group in Auckland. The role is permanent and full-time, based in the Auckland office with some work-from-home flexibility.

You will support the team across multiple NZ locations, coordinate meetings, aid with bids, and help manage timesheets, dashboards, and onboarding processes. You will fit in if you are organised, proactive, and comfortable engaging with leaders and stakeholders at all levels.