Governance & Democracy Coordinator

Rotorua Lakes Council; Rotorua; On-site; NZD 65,000 - 85,000; Full time

Job summary

Join a dedicated team at Rotorua Lakes Council as a Governance & Democracy Coordinator, supporting democratic processes and local governance. In this pivotal role, you'll manage diaries, coordinate key governance activities, and build relationships with various stakeholders, contributing to positive community impact.

Qualifications

• 2+ years’ experience in an executive assistance or similar customer-facing role.
• Experience in meeting administration and knowledge of statutory procedures.

Responsibilities

• Managing diaries and meeting logistics for Elected Members and team.
• Coordinating governance activities, including citizenship ceremonies.

Skills

Excellent oral and written communication skills

Strong organisational skills

Attention to detail

Effective time management

Political and business acumen

Proven relationship-building skills

Proactive problem-solving

Job description

Thursday, 3 July 2025

Are you ready to be part of a team that's dedicated to making a positive impact in our community? At Te Kaunihera o ngā Roto o Rotorua | Rotorua Lakes Council, we're more than just an organisation; we're a force for good. With over 400staff, our council is at the forefront of culture, people, and connections. From lakeside relaxation to world-class mountain biking trails, geothermal wonders, and vibrant night markets, Rotorua has it all. Embrace our commitment to biculturalism as we work hand in hand with Te Arawa, our local iwi. If you're ready to embark on a fulfilling journey, apply now and be part of a truly extraordinary team.
Nei ngā ringa e toro atu nei ki a koe! Haeremai! Our arms are extended to you in welcome!

Are you passionate about supporting democratic processes and working at the heart of local government? We're looking for a proactive and highly organised Governance & Democracy Coordinator to join our team.

About the Role:

In this pivotal role, you’ll provide essential administrative and logistical support to our Elected Members and the Governance & Democracy team—ensuring everything runs smoothly behind the scenes!

What you'll be Doing:

• Managing diaries and meeting logistics for Elected Members and the team, including preparing agendas, calendars, and templates
• Coordinating and documenting key governance activities, including citizenship ceremonies and travel arrangements for the team
• Supporting policy and procedural development through research and preparation of documentation
• Building strong relationships with internal teams, external stakeholders, iwi, and community partners

What You Will Bring:

• 2+ years’ experience in an executive assistance or similar customer-facing role
• Experience in meeting administration and knowledge of statutory procedures
• Excellent oral and written communication skills
• Strong organisational skills, attention to detail, and effective time management
• Political and business acumen with the ability to adapt to changing priorities
• Proven relationship-building skills and the ability to work collaboratively within teams
• Professionalism, integrity, and a proactive approach to problem-solving

Ready to make a meaningful impact in your community? Apply now and help shape the future of local governance.

This vacancy closes on Friday 18 July 2025.

Please click here to view position description

Te Kaunihera o nga Roto o Rotorua (Rotorua Lakes Council) is committed to working in partnership with Te Arawa, our local iwi. We aspire to being a bicultural organisation and we value staff who speak te reo Maori, have an appreciation of Maori values, and a working knowledge of tikanga Maori.

Sound like you? Click the Apply Now button below.