Faculty Administrator

Lincoln University; Lincoln; On-site; NZD 32,000 - 64,000; Part time

Benefits offered by this job

Professional development

Six weeks paid leave per year

Annual salary reviews

Eye tests & prescription eyewear

Wellbeing support (Clearhead)

Staff benefits (Southern Cross)

On-campus gym access

On-site childcare centre discounts

Campus lifestyle & café access

Job summary

Lincoln University’s Faculty of Environment, Society and Design administration team seeks a part-time administrative support member. You will help staff, students and the department run day-to-day operations with a focus on service and coordination.

The role offers varied responsibilities, including meeting coordination, course administration, travel arrangements and purchasing, contributing to a supportive campus environment.

Qualifications

• Strong administrative and customer service experience, ideally within an education organisation.
• Excellent communication skills and ability to build relationships with diverse people.
• Proficiency in Microsoft Office and ability to learn new systems.

Responsibilities

• Provide administrative support to Head of Department, staff and students.
• Coordinate departmental meetings, agendas, minutes and key documents.
• Support course administration, examinations, and academic processes.
• Organise travel, field trips, onboarding activities and health and safety inductions.
• Raise purchase orders and coordinate resources and office requirements.
• Assist with Faculty events, committee administration and stakeholder inquiries.

Skills

Administrative support

Communication skills

Microsoft Office

Tools

Microsoft Office

Scheduling software

Job description

We were initially linked to Canterbury College and welcomed our first intake of students way back in 1880.In 1896, when agriculture had become well established as the mainstay of New Zealand’s exports, we separated from Canterbury...

Part-time role providing high-quality administrative support across department & faculty activities, ensuring smooth operations, excellent service & effective coordination.

Join the Faculty of Environment, Society and Design administration team and play an important role supporting staff within the Faculty, particularly for a newly created Department. This varied role provides professional and administrative support to academic staff, students, and the wider Faculty, helping ensure day-to-day operations run smoothly and efficiently.

Some tasks of the role include:

• Providing administrative support to the Head of Department, staff, and students.
• Coordinating departmental meetings, agendas, minutes, and key documentation.
• Supporting course administration, examinations, and academic processes.
• Organising travel, field trips, onboarding activities, and health and safety inductions.
• Raising purchase orders and coordinating resources, equipment, and office requirements.
• Assisting with Faculty events, committee administration, and stakeholder enquiries.

Working in a collaborative and supportive environment, you'll coordinate a range of administrative activities, build strong relationships across the University, and help deliver positive outcomes for staff and students. No two days will be the same, making this a great opportunity for someone who enjoys variety, organisation, and providing outstanding customer service.

This permanent role commences February 2027, is based at our Lincoln Campus and works 18.75 hours per week (0.5 FTE). The starting salary for this position is $64,000 per annum, pro rata to 0.5 FTE.

To be successful in the role you will have:

• Strong administrative and customer service experience, ideally within an education organisation.
• Excellent communication skills and the ability to build positive relationships with a diverse range of people.
• Confidence learning and using a variety of systems and strong proficiency in Microsoft Office.
• Proven organisational skills with the ability to manage multiple priorities and meet deadlines.
• A proactive, adaptable approach with strong problem-solving skills and initiative.
• A professional, confidential, and customer-focused work style, with empathy and cultural awareness.
• The ability to work collaboratively within a team while also managing tasks independently.
• Experience in a tertiary education environment would be an advantage.

Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:

• Professional development & mentorship to grow your career
• Generous leave entitlements – six weeks of paid leave per year (based on 1.0 FTE)
• Annual salary reviews to recognise your contribution
• Contributions toward eye tests and prescription eyewear
• Free, confidential wellbeing support through Clearhead (EAP)
• Southern Cross employee benefits
• Access to on‑campus gym with discounted membership
• On‑site early childhood centre with staff discounts
• A vibrant campus lifestyle with cafés, green spaces, and a sense of community

Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.

Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.

As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.

Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.

We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.

We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.