Facilities Administrator

BENTLEY SYSTEMS, INC.; Christchurch; On-site; NZD 70,000 - 90,000; Full time

Job summary

Bentley Systems is seeking a Facilities Specialist in Christchurch for a fixed-term position. This role involves overseeing general office operations, managing vendor relationships, and ensuring a safe work environment for staff. Ideal candidates are highly organized, excellent communicators, and adept at problem-solving.

Qualifications

• Friendly, warm, courteous, and professional manner.
• Ability to work well with outside vendors and internal customers.
• Ability to set measurable goals and meet deadlines.

Responsibilities

• Oversee general office operations and manage facilities vendors.
• Handle all day-to-day facilities issues and support regional offices.
• Work with Finance for timely bill paying and problem-solving.

Skills

Communication

Organizational

Analytical

Coordination

Job description

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Christchurch, New Zealand (Office Based)

Fixed term – 9 months

Position Summary:

Bentley's Facilities department is looking for an experienced Facilities Specialist for our Seequent Christchurch office, providing admin support for other offices in Australia.

The Facilities Specialist will oversee the Christchurch office and ensure it runs smoothly. They will address the day-to-day facilities issues that may arise, as well as managing facilities vendors, communicating with property managers, and purchasing office items through Bentley’s purchasing system as needed.

Reporting to the Director of Global Facilities (located in the UK), the Facilities Specialist will oversee all monthly invoicing for ANZ (electric, water, internet, janitorial, etc.), and work with Finance to ensure timely payment of invoices. As needed, they will also assist Real Estate with real estate projects (moves, openings, closures, fit-outs).

Your Day-to-Day:

• Act as first point of contact for all queries and issues for office
• Oversee general office operations including, but not limited to:
  • Support approximately 7 offices in the Australia/New Zealand (ANZ) region to ensure colleagues have a safe and professional work environment
  • Manage courier shipping/receiving, and general mail requirements daily
  • Order stationery supplies, office equipment, beverages and snacks for office-based colleagues
  • Create Facilities related purchase requests and subsequent invoice approval process
  • Work with Finance department for timely bill paying and problem-solving
  • Support all Real Estate and Workplace projects in the region as needed
  • Hire vendors and work with Landlords to resolve issues and manage ongoing Facilities services (janitorial, electrical, plumbing, HVAC, etc.)
  • Purchase furniture, mobile phones, and supplies requested through corporate help system as needed
  • On-site health and safety support of the Christchurch office, including job safety assurance/hazard reporting walkthroughs
  • Manage office access for ANZ colleagues – assigning/canceling fobs/access cards when needed
• Provide other regionals facilities support needs as required

What You Bring to the Team:

• Friendly, warm, courteous, and professional manner
• Highly organized and analytical
• Excellent oral and written communications skills
• Skilled at coordinating with outside agencies for services
• Ability to do research, organize information, report findings, and make sound decisions
• Ability to work well with outside vendors, internal customers, and corporate facilities team
• Can always be counted on to complete assigned tasks with minimal follow up
• Ability to set measurable goals and meet deadlines
• Ability and willingness to learn quickly

About Bentley Systems:

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1 billion in 194 countries.

Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.

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