Executive Personal Assistant & Travel Coordinator

Grinding Gear Games; Waitakere Ranges; On-site; NZD 60,000 - 80,000; Full time

Job summary

Grinding Gear Games is seeking an experienced Personal Assistant for the Managing Director. The role is on-site at Henderson, Auckland, New Zealand, and requires a proactive, discreet professional with strong administrative and communication skills.

The successful candidate will manage calendars, meetings, travel arrangements, and both professional and personal tasks, while coordinating with staff and contractors in a busy studio environment.

Qualifications

• 3 years of experience as an executive or personal assistant (preferably in media or technology)
• Exceptional communication skills; ability to convey details clearly
• Ability to handle confidential information with the highest degree of discretion
• Excellent problem solving skills
• Strong sense of intuition and proactive approach to solving problems
• Full and clean New Zealand driver’s licence

Responsibilities

• Calendar management and coordination of internal and external meetings; follow-up actions and email management
• Perform personal errands as required
• Book-keeping, expense management and related paperwork
• Liaising with Grinding Gear Games staff and third-party contractors
• Booking and management of professional and personal travel and accommodation
• Project coordination for professional and personal events

Skills

Executive support

Communication

Discretion

Problem solving

Driver's licence

Proactive approach

Job description

Grinding Gear Games is seeking an experienced Personal Assistant for the Managing Director. The role is on-site at Henderson, Auckland, New Zealand, and requires a proactive, discreet professional with strong administrative and communication skills.

The successful candidate will manage calendars, meetings, travel arrangements, and both professional and personal tasks, while coordinating with staff and contractors in a busy studio environment.