Executive Assistant to Director of Health

Te Rūnanga o Toa Rangatira Incorporated; Porirua; On-site; NZD 65,000 - 85,000; Full time

Job summary

A community organization in Wellington is seeking a dynamic Executive Assistant to provide high-level support to the Director of Health. You will manage diaries, correspondence, and logistics while ensuring smooth operations within the health portfolio. The ideal candidate will have strong experience in executive support and be committed to serving community aspirations. This role offers work-life balance and a commitment to professional development.

Benefits

Work / Life Balance

Modern environment with a friendly team

Commitment to professional development

Opportunity to serve iwi and community

Qualifications

• Experience in executive support or personal assistant roles, preferably in health or government.
• Ability to prepare accurate reports and documents.
• Agile approach, able to adapt to change and new priorities.

Responsibilities

• Provide executive and secretariat support, including meeting coordination.
• Manage diaries, correspondence, travel, and logistics.
• Prepare and collate reports and documentation.

Skills

Strong experience in executive support

Strong written and verbal communication skills

Proficiency in Microsoft Office suite

Ability to manage competing priorities

Commitment to kaupapa Māori approaches

Tools

Microsoft Office suite

Digital tools

Job description

Ko te tīmā | About the team

You’ll be joining our Health Leadership Team – a collaborative, fast-paced, and passionate group working alongside iwi, whānau, and partners to improve health outcomes. This is a team that thrives on connection, innovation, and making a genuine difference.

Ko te tūranga mahi | About the role

We’re looking for a dynamic Executive Assistant to provide high-level support to our Director of Health. This role is varied, exciting, and central to the smooth running of the Health portfolio. You’ll be the organisational powerhouse behind the Director, helping to ensure their time, priorities, and responsibilities are well supported.

Key Responsibilities

• Providing executive and secretariat support, including meeting coordination, agendas, minutes, and board/committee packs.
• Managing diaries, correspondence, travel, and logistics.
• Preparing and collating reports and documentation with accuracy and confidentiality.
• Supporting events and health portfolio initiatives.
• Acting as a trusted point of contact for internal and external stakeholders.
• Building strong relationships across the Rūnanga, iwi, government, and partner organisations.

Ko ngā wheako ōu | About you

You will bring strong experience in executive support or personal assistant roles, ideally in health, government, or iwi organisations. You will be highly skilled and organised in managing competing priorities, building strong relationships, and working with discretion and professionalism.

You Will Also Have

• Demonstrated experience in providing secretariat support to boards or committees.
• Strong written and verbal communication skills, with the ability to prepare accurate reports and documents.
• Proficiency in the Microsoft Office suite and digital tools.
• A proactive, agile approach, with the ability to adapt to change and respond quickly to new priorities.
• A commitment to kaupapa Māori approaches and to the values of Ngāti Toa.

But the thing that will really stand out is your love for the work, and the people. The Rūnanga is a diverse and inclusive organisation positioned to understand and serve our communities. So you’ll be ready to give your best in the service of others, in areas that matter.

And in return for your hard work, we can offer you:

• Work / Life Balance;
• Modern environment with friendly team;
• Commitment to professional development;
• The opportunity to serve our iwi and community aspirations – to be a part of a bigger purpose.

If you’re excited by this opportunity, we’d love to hear from you! Please contact Michael Rongo, Director of Health, at [e-mail]