Executive Assistant I Government Property Office

New Zealand Ministry Of Economic Development; Wellington; On-site; NZD 72,000 - 82,000; Full time

Job summary

A government department in New Zealand is seeking an experienced Executive Assistant to provide high-level support to the General Manager and leadership team. This full-time role in Wellington requires strong organizational skills, proficiency in Microsoft Office, and the ability to build effective relationships. Applicants must hold the legal right to work in New Zealand. Salary range is NZD 72,869 to 81,848 plus benefits.

Qualifications

• Experience as an Executive Assistant or in a similar role.
• Ability to prioritize workloads to ensure high-quality results.
• Must have the legal right to live and work in NZ.

Responsibilities

• Manage diaries and provide executive support.
• Support recruitment and budgeting processes.
• Prepare documents and arrange travel.

Skills

Proactive can-do attitude

Knowledge of administration systems

Proficiency in Microsoft Office

Organizational skills

Ability to build relationships

Teamwork and collaborative abilities

Communication and writing skills

Public sector experience

Job description

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Executive Assistant I Government Property Office

Date: 29 Sept 2025

Location: Wellington, NZ, 6011

Discover a career with purpose at MBIE

• Provide high calibre support to the General Manager and Leadership Team of the Government Property Office, within the Regional Development & Commercial Services Group at MBIE
• Challenging and satisfying role
• Permanent, full-time position based in our central Wellington offices.
• Salary Range $72,869 to $81,848 plus KiwiSaver and Wellbeing benefits

We have an exciting opportunity for an experienced Executive Assistant to the General Manager and Leadership Team of the Government Property Office.

Working in a dynamic and changing environment, you will be responsible for diary management, recruitment support, meeting secretariat, monitoring communication, preparing documents, arranging travel, supporting budgeting and approval processes and other executive support duties all while working collaboratively with a wider support team. This is an important role so your ability to think on your feet, be agile and proactive and add value to the work of the Government Property Office team will be critical.

A strong focus on continuous improvement is important as well as the ability to build a strong understanding of the Government Property Office. This is a newly established group so if creating new processes in the office of the GM interests you then this is the role for you. You will maintain effective internal and external relationships, deal with high level, urgent issues and work effectively with the teams as needed.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

We are keen to hear from you if you have:

• A proactive, can-do attitude with a high level of initiative, sound judgement and discretion
• Wide ranging knowledge of administration systems and processes
• Significant experience and proficiency covering Microsoft Office suite of applications
• The ability to organise and prioritise workloads and tasks effectively, to ensure high quality results within deadlines
• The ability to quickly establish and build strong working relationships and to develop trust and credibility with senior managers, staff and key internal and external stakeholders
• Exceptional teamwork and collaborative abilities and a willingness to share knowledge and expertise with others
• Highly developed communication and writing skills
• Previous experience working in the public sector is a strong advantage
• Must have legal right to live and work in NZ

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia– Bold and brave
• Pae Kahurangi – Build our Future

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

All applications must be submitted via our online process and include a cover letter and CV detailing your skills and experience.

Applications close on 12th October 2025 (midnight)