Executive Assistant

Wellington Water; Wellington; Hybrid; NZD 82,000; Full time

Job summary

A regional water services provider in Wellington is seeking an experienced Executive Assistant to support senior leaders. Responsibilities include diary management, coordinating meetings, and preparing documentation. The ideal candidate has prior executive-level experience and a strong grasp of office applications. This role offers flexible working arrangements and various employee benefits, including a comprehensive wellbeing program.

Benefits

Flexible working arrangements

Comprehensive wellbeing programme

Professional development opportunities

5 weeks annual leave after 2 years

Qualifications

• Previous Executive Assistant experience at an executive level.
• Proven experience in prioritising workloads.
• Strong Microsoft Office and business application skills.

Responsibilities

• Manage diaries and schedules for the Chief Corporate Services Officer.
• Coordinate meetings and events including travel arrangements.
• Prepare documentation for the Chief Officer.

Skills

Organisational risk identification

Relationship building

Process improvement

Diary management

Microsoft Office proficiency

Tools

Content management systems

Job description

This is a full-time position with a remuneration range midpoint of $81,515 (including KiwiSaver), starting remuneration will depend on skills and experience.

The Opportunity

We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Corporate Services Officer your role will include:

• Diary management and scheduling by organisational priority
• Coordinating meetings, events including travel, catering and accommodation
• Identifying the needs of scheduled events i.e. display and IT needs
• Preparing documentation to support the Chief Officer including reviewing briefings and agenda’s
• Building relationships across various business groups and with key external stakeholders
• Financial and general administrative duties such as raising purchase orders
• Continuous improvement across our processes and administrative functions
• Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE and other Chief Officers from time to time.

About You

To be successful in this role you will bring:

• Previous Executive Assistant experience within a similar industry at an executive level
• Proven experience in prioritising workloads and improving process
• Strong Microsoft Office and business application experience such as content management systems
• Ability to identify organisational risk and adequately brief senior leaders
• Knowledge of committees, boards, and local government governance structures
• Ability to build strong relationships
• Experience coordinating business events

About Us

Wellington Water is the Wellington region’s professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council.

The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment.

Benefits

At Wellington Water, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing.

Our Benefits Include:

• Flexible working arrangements including up to 2 days working from home
• Comprehensive wellbeing programme, including one paid wellbeing day annually
• Formal and informal professional development opportunities
• 5 weeks annual leave accrual will be available following 2 years of continual service

Applicants must hold the right to work in New Zealand to be considered. For further information, email: [e-mail]