Executive Assistant

Wellington Water; Lower Hutt; Hybrid; NZD 82,000; Full time

Job summary

A leading water services provider in Lower Hutt is seeking an experienced Executive Assistant to support senior leaders. Responsibilities include diary management, meeting coordination, and preparing documentation. The ideal candidate has previous Executive Assistant experience, strong organizational skills, and a proactive approach to improving processes. Offered salary midpoint is $81,515, with flexible working arrangements and a comprehensive benefits package.

Benefits

Flexible working arrangements including up to 2 days working from home

Comprehensive wellbeing programme, including one paid wellbeing day

5 weeks annual leave accrual after 2 years of service

Qualifications

• Previous Executive Assistant experience within a similar industry at an executive level.
• Proven experience in prioritising workloads and improving process.
• Strong Microsoft Office and business application experience such as content management systems.
• Ability to identify organisational risk and adequately brief senior leaders.
• Knowledge of committees, boards, and local government governance structures.
• Ability to build strong relationships.
• Experience coordinating business events.

Responsibilities

• Diary management and scheduling by organisational priority.
• Coordinating meetings, events including travel, catering and accommodation.
• Identifying the needs of scheduled events.
• Preparing documentation to support the Chief Officer.
• Building relationships across various business groups.
• Financial and general administrative duties.
• Continuous improvement across our processes and administrative functions.
• Liaising with external committees, boards and stakeholder groups.

Job description

The Opportunity

We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Corporate Services Officer your role will include:

• Diary management and scheduling by organisational priority
• Coordinating meetings, events including travel, catering and accommodation
• Identifying the needs of scheduled events i.e. display and IT needs
• Preparing documentation to support the Chief Officer including reviewing briefings and agendas
• Building relationships across various business groups and with key external stakeholders
• Financial and general administrative duties such as raising purchase orders
• Continuous improvement across our processes and administrative functions
• Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE and other Chief Officers from time to time

Overview

This is a full-time position with a remuneration range midpoint of $81,515 (including KiwiSaver), starting remuneration will depend on skills and experience.

About You

To be successful in this role you will bring:

• Previous Executive Assistant experience within a similar industry at an executive level
• Proven experience in prioritising workloads and improving process
• Strong Microsoft Office and business application experience such as content management systems
• Ability to identify organisational risk and adequately brief senior leaders
• Knowledge of committees, boards, and local government governance structures
• Ability to build strong relationships
• Experience coordinating business events

This role will suit an individual with strong business and organisational acumen that has the ability to identify areas they can support a chief officer in their day-to-day activities and prioritise effectively.

About Us

Wellington Water is the Wellington region’s professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council.

The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment.

Benefits

At Wellington Water, our purpose extends beyond delivering great water services for the region; we foster a thriving community, support a diverse workforce, and offer supportive development opportunities. We genuinely care about your safety and wellbeing.

Our benefits include:

• Flexible working arrangements including up to 2 days working from home
• Comprehensive wellbeing programme, including one paid wellbeing day annually
• Formal and informal professional development opportunities
• 5 weeks annual leave accrual will be available following 2 years of continual service

For a full list of our employee benefits see here.

Applications close: Tuesday 14th October 2025

How To Apply

To view a position description click here.

To apply for the role, click on the ”apply” button or visit the Wellington Water Careers site. All applicants must hold the right to work in New Zealand to be considered.

For further information, email: [e-mail]

Applicants must hold working entitlement to work long term in New Zealand to be considered.