Executive Assistant

HD Geo; Hamilton; Remote; NZD 60,000 - 80,000; Part time

Job summary

A growing company based in Hamilton, New Zealand, is seeking a part-time Executive Assistant to manage tasks and support across multiple ventures. This role involves overseeing the executive's schedule, ensuring projects are completed, and providing administrative support. The ideal candidate is detail-oriented, highly organized, and proficient in Microsoft Office 365. Flexible hours of 10 hours a week make this a perfect opportunity for someone seeking to have a real impact within a dynamic environment.

Qualifications

• You have strong organizational and administrative skills.
• You can anticipate needs and close the loop on tasks.
• Experience with Microsoft Office 365 is a must.

Responsibilities

• Manage the inbox, diary, and priorities.
• Follow through on projects and ensure deadlines are met.
• Prepare documents and templates for the team.
• Keep the executive accountable to commitments.

Skills

Detail-focused

Organisational skills

Administrative skills

Microsoft Office 365

Tools

Scoro

SharePoint

Teams

Power Automate

Job description

The Role

The Role

I’m looking for a highly capable Executive Assistant to keep things moving when I’m juggling multiple businesses and ideas. This is a part-time role (10 hours per week), perfect for someone who thrives on structure, detail, and getting things done with excellence.

Your job is to compliment my style: I’m strong on ideas and people, but less strong on follow-through and tenacity. I need you to:

Take ideas and turn them into clear actions, timelines, and follow-ups

Bring order, accuracy, and consistency where I naturally bring creativity and pace

Keep tasks moving until they are finished — even when I’ve moved onto the next idea

Key Responsibilities

• Manage my inbox, diary, and priorities — making sure the right things get done at the right time
• Follow through on projects, ensuring details are not missed and deadlines are met
• Prepare documents, templates, and systems that make life easier for the team
• Keep me accountable to commitments, circling back and closing the loop
• Support with admin for business ventures

You’ll Be a Great Fit If:

• You are detail-focused, accurate, and love finishing things properly
• You have strong organisational and administrative skills
• You are confident in Microsoft Office 365 and happy to learn our systems (Scoro, SharePoint, Teams, Power Automate)
• You can anticipate needs, chase things up, and make sure nothing is left hanging
• You enjoy working independently and thrive in a flexible, part-time arrangement

Why Join

This is not a typical EA role. You’ll work closely with me across multiple ventures, have autonomy, and bring real impact by making sure ideas don’t just start — they finish. You’ll be valued for your strengths and trusted with meaningful responsibility, while working flexibly in just 10 hours a week.

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