Executive Assistant

OneSchool Global; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

A global educational organization is looking for an Executive Assistant in Auckland. In this role, you'll support the Teaching and Learning Leadership Team with administrative tasks, manage meetings, and coordinate travel arrangements. Candidates should have experience at an executive level and be proficient in Microsoft & Outlook. Enjoy a vibrant work environment with perks like catered lunch and health insurance.

Benefits

Catered lunch on office days

Free Barista made coffee

Health Insurance package

Free street car parking

Qualifications

• Proven experience at an executive level, showcasing ability to thrive in a fast-paced environment.
• Strong proficiency in Microsoft & Outlook (experience with CANVAS & Edge is highly desirable).
• Previous experience supporting a manager remotely is highly desirable.

Responsibilities

• Support the T&L Leadership Team in day-to-day activities.
• Manage diaries, schedule meetings, and handle communications via digital platforms like Zoom.
• Coordinate travel arrangements and logistics.

Skills

Executive support experience

Proactive initiative

Strong proficiency in Microsoft & Outlook

Organizational skills

Ability to manage remote support

Job description

About Us

Welcome to OneSchool, a global educational organisation. Our NZ region spans 18 campuses throughout New Zealand and 3 in Argentina. Renowned for our comprehensive approach to education, we proudly stand as one of the largest and most innovative schools worldwide. Situated at our cutting-edge Regional Support Office in Onehunga, we are thrilled to present a unique opportunity for an ambitious and dynamic professional to join our team as an Executive Assistant.

Position Overview

Embark on an exciting journey as you play a crucial role in providing essential administrative support to influential figures within our Teaching and Learning (T&L) Leadership Team who work remotely. Reporting directly to the Directors of Teaching & Learning (Primary and Student Support) your skills and expertise will contribute significantly to the success of our global educational mission.

Key Responsibilities

• Proactively support the T&L Leadership Team in their day-to-day activities.
• Masterfully manage diaries, schedule meetings, and efficiently handle matters through various channels, including digital platforms like Zoom.
• Orchestrate flawless T&L Leadership meetings and events, encompassing setup, catering, communications, and room bookings.
• Coordinate precise travel arrangements, ensuring seamless logistics for our esteemed leaders.
• Provide crucial support for ongoing projects, ensuring their successful implementation.
• Act as a reliable backup to Regional Support Office Administration staff when necessary.
• Uphold meticulous filing systems, guaranteeing the utmost confidentiality and professionalism.

We Are Seeking An Individual Who Possesses

• Proven experience at an executive level, showcasing your ability to thrive in a fast-paced environment.
• Proactively anticipate needs and take initiative to support managers and projects efficiently.
• Strong proficiency in Microsoft & Outlook (experience with CANVAS & Edge is highly desirable).
• A passion for organization and a track record of managing a manager's needs both in-person and via virtual platforms.
• An openness to occasional travel opportunities.
• Previous experience supporting a manager remotely is highly desirable.
• If you're looking to take your career to the next level and bring your expertise to a dynamic global education community, we want to hear from you. While experience in a school setting is desirable, we also welcome applicants from other industries with a strong EA background.

Why You Will Enjoy Working With Us

• Join our vibrant team of dedicated professionals in a role that promises collaboration, support, and an exciting environment.
• Immerse yourself in a progressive and forward-thinking organization that values innovative thinking.
• Your role will be both interesting and varied, providing ample opportunities for growth and career advancement within our globally recognized institution.
• A fully catered lunch is provided on the days you work from the office as well as Free Barista made coffee.
• Health Insurance package
• Free street car parking

You Will Need

• Current eligibility to work in NZ
• Ability to pass an NZ Police check
• Unfortunately, applications from overseas cannot currently be considered.

Don't miss out on this opportunity to join our high performing team. APPLY NOW via the prompts