Entry Level Executive Assistant

EY; Wellington; On-site; NZD 60,000 - 80,000; Full time

Job summary

A leading global professional services firm in Wellington is seeking an Executive Assistant to support their dynamic team. The role involves managing diaries, coordinating travel, and maintaining effective communication with stakeholders. Candidates should have at least 2 years of administrative experience and strong organisational skills. This position offers competitive compensation and opportunities for career development.

Benefits

Flexible work arrangements

Comprehensive benefits package

Career development opportunities

Qualifications

• Minimum of 2+ years of work experience in an administration/team environment.
• Is an organised person with a strong interest in organisation.
• Ability to multi-task and prioritise tasks.

Responsibilities

• Manage diaries and calendars for executives.
• Handle domestic and international travel arrangements.
• Process expenses and manage documents effectively.

Skills

Business communication

MS Office (Word, Excel & PowerPoint)

Organisational skills

Excellent written and verbal communication

Attention to detail

Multi-tasking

Problem-solving

Job description

Overview

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

Entry Level Executive Assistant

āu te rourou, nāku te rourou, ka ora ai te iwi. With your contribution and my contribution, together we will thrive. Hei Oranga Iwi | The opportunity

We have an opportunity for an Executive Assistant to join our dynamic, fast paced, friendly EA Team. We are looking for someone who likes to be organised and efficient and has a strong drive to want to continue to build on their organisational skills and thrives working in a team environment.

As an executive assistant, your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You\'ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you\'ll be supported in developing the career path you choose.

Ko Tō Rourou | Your key responsibilities

• Diary and calendar management
• Travel management both Domestic and International
• Expense processing, adhering to firm deadlines
• Document management, including document creation, editing, proof reading as examples
• Meeting scheduling and logistics, including catering and meeting room reservations
• Data entry for our in-house client relationship management database
• Assistance with Event Management coordination and logistics
• Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

Ngā Pūkenga | Skills and attributes for success

• Minimum of 2+ years of work experience in a administration/team environment
• Experience using MS Office (Word, Excel & PowerPoint) and MS Outlook
• Is an organised person who has a strong interest in organisation and is looking to build these skills.
• Excellent written and verbal communication skills
• High attention to detail
• Ability to multi-task and prioritise
• A positive, can do attitude and happy to assist the wider EA team as a whole
• Effective problem-solving methods and out-of-the-box thinking

Ko Taku Rourou | What we offer you

At EY, we’ll fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

• Career development: At EY, your career is yours to shape!We’ll develop you with future-focused skills and equip you with world-class experiences www.ey.com/nz/careerdevelopment
• Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy.
• A comprehensive benefits package: From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally www.ey.com/nz/benefits
• Salary: We offer a competitive salary which is open to negotiation pending on skills and experience.

Diversity, equity, and inclusiveness (DE&I) are core to who we are, how we work and how we live our values. We encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities and are committed to providing an equitable and barrier free recruitment experience for all. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at [e-mail] or [phone] (option 2). Anything you tell us will be kept completely confidential.

He rourou kai kei ō ringa hei tākoha? Tēnā haria mai!

Are you ready to shape your future with confidence? Apply today

EY | Building a better working world

Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider. 2025 Ernst & Young New Zealand. A member firm of Ernst & Young Global Limited. All Rights Reserved. Liability limited by a scheme approved under Professional Standards Legislation.