Administrative Assistant

Auckland One Rail; Auckland; On-site; NZD 50,000 - 70,000; Full time

Job summary

Auckland One Rail is seeking a proactive Administrative Assistant to support the Rolling Stock Maintenance team. This role involves managing procurement, coordinating office maintenance, and supporting payroll tasks. Join a collaborative team dedicated to delivering reliable public transport for Aucklanders.

Benefits

Discounted gym membership

Free train travel for yourself and family

NZ Railways Trust Membership

Qualifications

• Proven experience in an administrative or office coordination role.
• Strong knowledge of procurement and financial systems.
• Highly organised and detail-oriented.

Responsibilities

• Manage procurement and inventory of maintenance consumables.
• Coordinate office and depot maintenance and repairs.
• Process invoices and purchase orders.

Skills

Communication

Interpersonal skills

Organisational skills

Problem-solving

Tools

Maximo

Job description

At Auckland One Rail, we're more than just a rail operator. We're a team dedicated to delivering safe, efficient, and reliable public transport for Aucklanders. We offer a collaborative work environment, professional development opportunities, and the chance to be part of a major player to keep Auckland moving.

Come join a passionate team as we are seeking a highly organised and proactive Administrative Assistant to support our Rolling Stock Maintenance team and wider business objectives. This role is suited to someone who enjoys variety, thrives in a fast-paced environment, and has a knack for keeping things running smoothly.

The successful candidate will be based at our Wiri Depot majority of the time with a couple of days based at our Queen Street office or as required.

Your key responsibilities include:

• Manage procurement and inventory of maintenance consumables, tooling, PPE, and office supplies
• Coordinate office and depot maintenance, carpark register, company vehicle servicing, and equipment repairs
• Process invoices, purchase orders, and receipts in alignment with finance and procurement policies
• Support payroll-related tasks, travel privileges, ID cards, name badges, and access cards for staff and contractors
• Assist with Maximo functionality testing, data input, and support for the Maintenance Fleet Transition Project
• Collaborate with the Executive Assistant to provide administrative support across departments. This includes organising catering, logistics for meetings, functions and engagement events across our Queen St office and various depots
  
  
  

Requirements

• Proven experience in an administrative, operations, or office coordination role
• Strong knowledge of procurement and financial systems (Maximo experience preferred)
• Excellent communication and strong interpersonal skills
• Highly organised, detail oriented with the ability to multitask
• Proactive problem-solver with a team-first attitude
• Flexibility to travel across various offices and depots as required
  
  
  

Benefits

• Discounted gym membership: Access discounted Les Mills Gym membership
• Free train travel for yourself and travel privilege for your nominated family, friend and dependents
• NZ Railways Trust Membership: Benefit from discounted holiday accommodation and medical perks
  
  

Apply now and help drive excellence at Auckland One Rail!