Assistant to Executive Chair and the Head of Mission

Lifewise NZ; Auckland; On-site; NZD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide high-level administrative support to its leadership team. In this vital role, you will coordinate Board meetings, manage governance documentation, and assist with various operational tasks. Your strong organizational skills and excellent communication abilities will ensure that everything runs smoothly within the organization. This is an opportunity to work in a compassionate environment dedicated to supporting diverse communities while fostering professional growth and development.

Qualifications

• Proven experience supporting executive leadership and Boards.
• Strong understanding of governance protocols and Board procedures.

Responsibilities

• Providing executive-level administrative support with professionalism.
• Coordinating Board meetings, preparing agendas, and taking minutes.
• Managing the Board’s online document system and trustee materials.

Skills

Executive support

Governance protocols

Organizational skills

Minute-taking

Communication skills

Digital literacy

Tools

Stellar

Job description

About Methodist Mission Northern| Mō Methodist Mission Northern

• Methodist Mission Northern is part of the Three Trust structure that includes; Lifewise and Airedale Property. The Three Trusts are accountable to the Methodist Church of New Zealand Te Haahi Weteriana o Aotearoa. We have a long history of providing support in Auckland to vulnerable communities.
  
  

About the Role | Mō te Tūranga

• In this key role, you’ll support the Executive Chair and Head of Mission with confidential admin and coordination tasks. You’ll help keep Board meetings and documents running smoothly, support events and projects, and work closely with others to keep things on track. Strong organisation and clear communication are essential.
  
  

Duties | Mahi

• Providing executive-level administrative support with professionalism and discretion
• Coordinating Board and subcommittee meetings, preparing agendas, taking minutes, and managing governance documentation
• Supporting the Head of Mission with delegated projects, events, and operational tasks
• Managing the Board’s online document system (Stellar) and trustee induction materials
• Liaising with stakeholders and contributing to wider administrative needs across the organisation
• Supporting our health and safety culture and commitment to Te Tiriti o Waitangi
  
  

Skills and Qualifications | Pukenga & Wheako

• Proven experience supporting executive leadership and Boards
• Strong understanding of governance protocols and Board procedures
• Advanced organisational, documentation, and minute-taking skills
• Excellent writing and communication abilities
• High digital literacy, especially in document and presentation tools
• A flexible, proactive mindset and the ability to engage across diverse communities
  
  

Culture | Ahurea

• At The Three Trusts', Arohanui, Maia, Whakaute & Ngākau Pono (compassion, courage, respect, & integrity) are our guiding values.
• People choose to align their career with The Three Trusts because we are passionate about the work we do for our diverse communities. We offer an opportunity for professional development and meaningful work in a collaborative, empathetic and compassionate learning environment.
  

Job Close on 30th May 2025