Corporate Receptionist & Administration Assistant

QBE Insurance; Auckland; On-site; NZD 50,000 - 80,000; Full time

Job summary

Join a dynamic and innovative firm as a Corporate Receptionist & Assistant Administrator in the heart of Auckland's CBD. This full-time role offers a unique opportunity to be part of a supportive global organization that values its employees. You will be responsible for managing reception duties, providing administrative support, and ensuring smooth office operations. With a focus on collaboration and community impact, this position allows you to make a meaningful difference in a welcoming environment. If you thrive in a fast-paced setting and enjoy working with people, this role is perfect for you!

Benefits

Wellbeing programs including coaching and counselling

18 weeks of gender-equal flexible parental leave

Retirement savings options with company matching

Insurance benefits including income protection

Discounts on various products and services

Qualifications

• Ownership and responsibility for managing the Auckland office.
• Excellent written and verbal communication skills.
• Strong organizational skills and dependability.

Responsibilities

• Manage the Head Office reception and greet visitors.
• Support onboarding of new staff and maintain office supplies.
• Coordinate office facilities and assist with staff events.

Skills

Adaptability

Critical Thinking

Customer Service

Document Management

Collaboration

Legal Support

Performance Management

Meeting Management

Office Administration

Prioritization

Proofreading

Stakeholder Management

System Administration

Visitor Management

Independence

Tools

Microsoft Office Suite

Job description

Primary Details

Time Type: Full time

Worker Type: Employee

Permanent full-time role

Auckland based, CBD offices

Opportunity available due to internal growth

The opportunity

• We are looking to replace our Corporate Receptionist & Assistant Administrator.
• Be part of a global business with a values-based culture that prioritizes people.
• Our current Receptionist & Administrator appreciates the friendly, welcoming environment and the positive impact they can make.
• Located in Auckland’s CBD, close to transport and shopping hubs.

Your new role

Responsibilities include a range of duties from receptionist to office management, providing administrative support to the Auckland and Regional offices, as well as the General Manager. You will report to the EA to the CEO. Key responsibilities:

• Manage the Head Office reception, answer calls, greet visitors.
• Support onboarding of new staff.
• Maintain inventory of office supplies and kitchen consumables.
• Coordinate office facilities, liaising with suppliers and contractors.
• Assist with staff events and special requests as coordinated through the EA.

A full position description will be provided at interview.

About You

You enjoy working with people, are a self-starter, and ensure smooth office operations. While previous experience is preferable, you should demonstrate:

• Ownership and responsibility for managing the Auckland office.
• Proactive, independent approach to work.
• Excellent written and verbal communication skills.
• Strong organizational skills, dependability, and willingness to go the extra mile.
• Proficiency in Microsoft Office suite.

About QBE

QBE is an international insurer focused on resilience and innovation, with a culture that values diversity, collaboration, and community impact. With over 11,000 employees across 27 countries, we aim to create a supportive and dynamic workplace.

Benefits

• Wellbeing programs including coaching, counselling, legal and financial advice.
• 18 weeks of gender-equal flexible parental leave.
• Retirement savings options with company matching.
• Insurance benefits including income protection and trauma cover.
• Additional support through our Family Domestic Violence First Responder Network.
• Discounts on various products and services.

Rewards & Recognition

• Multiple awards including LinkedIn Top Employer, HRD Employer of Choice, and others recognizing diversity and workplace excellence.

Apply now!

Click APPLY to submit your application. Successful applicants will undergo work rights, police, and credit checks. We value diversity and are committed to an inclusive workplace. For support, contact [e-mail].

Skills

Adaptability, Critical Thinking, Customer Service, Document Management, Collaboration, Legal Support, Performance Management, Meeting Management, Office Administration, Prioritization, Proofreading, Stakeholder Management, System Administration, Visitor Management, Independence.

Application Close Date: 12/05/2025 11:59 PM

How to Apply

Follow the step-by-step process after clicking "Apply".

Equal Employment Opportunity

QBE is an equal opportunity employer complying with relevant legislation.