Board Secretary / GM Personal Assistant

Te Roroa Whatu Ora & Manawhenua Trust Board; Dargaville; On-site; NZD 70,000 - 90,000; Full time

Job summary

Te Roroa Whatu Ora & Manawhenua Trust Board is seeking a highly organised Board Secretary / GM Personal Assistant. This pivotal role involves high-level support to governance and executive operations, ensuring compliance and effective board processes. Ideal candidates will have at least 3 years of experience, exceptional communication skills, and a strong understanding of iwi governance structures.

Qualifications

• Minimum 3 years of senior administration or executive support experience.
• Exceptional written and verbal communication skills.
• Proficiency with office software and cloud-based systems.

Responsibilities

• Prepare and manage board documentation, including agendas and minutes.
• Coordinate board and subcommittee meetings.
• Provide proactive executive support to the General Manager.

Skills

Communication

Organisational Skills

Attention to Detail

Confidentiality

Tools

Google Workspace

Job description

Te Roroa Whatu Ora & Manawhenua Trust Board View all jobs

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We call to those who are ready, to those rising to serve the aspirations of the iwi. Come forth, you are skilled, driven, and thoughtful one — draw near to this important role within Te Roroa.

About Us:

Te Roroa Whatu Ora and Manawhenua Trusts, alongside Te Roroa Commercial Development Company, are dedicated to advancing the wellbeing and aspirations of our iwi.

We are seeking a highly organised and professional Board Secretary / GM Personal Assistant to support our governance and executive operations.

About the Role:

This pivotal role provides high-level support to the Chairperson, Board Members, and General Manager across three Te Roroa Boards. You will ensure seamless board processes, maintain compliance with statutory requirements, and contribute to effective governance.

The role also involves executive support to the General Manager, managing communications, and coordinating key engagements.

Key Responsibilities:

Prepare and manage board documentation, including agendas, reports, and legally sound minutes.

Coordinate board and subcommittee meetings, including scheduling and logistics.

Provide proactive executive support to the General Manager, including calendar / scheduling management and correspondence.

Maintain secure document management systems and ensure compliance with organisational policies.

Support Annual General Meetings, board elections, and trustee inductions.

Liaise with trustees, directors, marae representatives, and external stakeholders.

Assist with strategic plan reviews, policy updates, and event coordination.

About You

Essential Skills and Experience:

Minimum 3 years of senior administration or executive support experience.

Exceptional written and verbal communication skills.

Strong organisational skills with high attention to detail.

Proficiency with office software and cloud-based systems (e.g., Google Workspace).

Ability to manage multiple priorities under pressure with discretion and confidentiality.

Understanding of Te Ao Māori, Tikanga, and Iwi governance structures.

Knowledge of trustee and corporate governance processes.

Why Join Us?

Be part of a dynamic team committed to the growth and success of Te Roroa. This role offers the opportunity to make a meaningful impact while working in a culturally rich environment that values professionalism, collaboration, and integrity.

Applications close at midnight on 25th May 2025.

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Which of the following statements best describes your right to work in New Zealand? How many years' experience do you have as a personal assistant? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? Do you have a current Police Check (Criminal Record Check) for employment? Do you have a current New Zealand driver's licence?