Design Coordinator

Kpmgnz; Auckland; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid working

Incentive scheme

Secondments

Flexible leave

Parental leave

Wellbeing benefits

Job summary

KPMG New Zealand is seeking a Design Coordinator within our Brand team to coordinate design requests, manage workflows and keep project information up to date. You will liaise with the Design Team Lead and act as a primary contact for research and insights resources while providing light administrative support to the broader Brand function.

The role requires around 3 years of admin or coordination experience, strong organisation, proactive problem solving and excellent communication with diverse

Qualifications

• 3 years’ experience in an administration or coordination role.
• Highly organised with strong attention to detail and ability to manage competing priorities.
• Confident communicator who can build positive relationships with stakeholders.
• Comfortable managing inboxes, workflow tools, shared folders and multiple systems.
• Proactive in identifying opportunities to improve processes and ways of working.
• Strong problem solver with a structured, methodical approach.

Responsibilities

• Manage incoming design requests through the Design Team inbox, ensuring each request is responded to in a timely manner.
• Coordinate day-to-day flow of design work, assigning requests based on priorities, deadlines and capacity.
• Keep project information, deadlines and status updates accurate in Monday.com.
• Work closely with the Design Team Lead to monitor workload and flag competing priorities.
• Schedule design briefings, team meetings and project-related meetings as required.
• Build and maintain relationships with external providers, including printers and photographers.
• Support stakeholders in using the firm’s research and insights tools and resources.
• Assist the wider Brand Team with general administration and resources.
• Identify opportunities to improve team processes, streamline workflows and enhance stakeholder experience.

Skills

Organised

Attention to detail

Communication

Inbox management

Workflow tools

Problem solving

Customer-focused

Independent worker

Tools

Monday.com

Job description

KPMG New Zealand is part of the international KPMG network, one of the world’s leading professional services organisations. We provide audit, tax, and advisory services to individuals, SMEs, not-for-profit organisations, multi-nationals and government agencies. Our people experience is anchored in a clearly articulated purpose of ‘Fuelling New Zealand’s prosperity’ and our contribution to the shared wealth and lasting well‑being for all New Zealanders

The Design Coordinator in our Brand team plays a key role in supporting the effective delivery of design services across the firm and enabling access to the firm’s research and insights resources. Working closely with the Design Team Lead, you will coordinate incoming design requests, manage workflows and priorities, and maintain accurate project information to ensure work is delivered on time and on brand. You will also act as a key point of contact for the firm’s research and insights resources, helping stakeholders access and use relevant information, tools and resources, while providing limited administrative support to the wider Brand Team as required.

• Manage incoming design requests through the Design Team inbox, ensuring each request is responded to in a timely manner.
• Coordinate the day‑to‑day flow of design work, assigning requests to team members based on priorities, deadlines and team capacity.
• Keep project information, deadlines and status updates accurate and up to date within Monday.com.
• Work closely with the Design Team Lead to monitor workload, flag competing priorities and help keep projects moving.
• Schedule design briefings, team meetings and other project‑related meetings as required.
• Build and maintain relationships with external providers, including printers, photographers and other suppliers as required.
• Maintain organised design folders, resources and project documentation so information is easy to find, use and manage.
• Support stakeholders in using the firm’s research and insights tools and accessing relevant information.
• Assist the wider Brand Team with general administration, including internal brand content, tools and resources.
• Identify opportunities to improve team processes, streamline workflows and enhance the stakeholder experience, including through AI, automation and digital tools.

• Around 3 years’ experience in an administration or coordination role, ideally within a corporate or professional services environment.
• Highly organised, with strong attention to detail and the ability to manage competing priorities and deadlines.
• A confident communicator who can build positive working relationships with a wide range of stakeholders.
• Comfortable managing inboxes, workflow tools, shared folders and multiple systems or processes.
• Proactive in identifying opportunities to improve processes and ways of working.
• A strong problem solver who takes a structured and methodical approach.
• Customer‑focused and team‑oriented, with a commitment to providing responsive, high‑quality support.
• Comfortable working independently while being part of a collaborative team.

Life at KPMG

KPMG values diversity in the workforce and we encourage candidates from diverse backgrounds to apply for roles, including individuals with a disability, additional mental health needs, chronic health conditions or who identify as neurodivergent.

For disabled and neurodiverse candidates, if you encounter accessibility barriers or if you have access needs and require support to participate equitably in the recruitment process, please email Emma at [e-mail].

For any general questions about the role or recruitment process, feel free to reach out to our Talent Acquisition team at [e-mail].

We offer rewarding careers to talented individuals and a holistic range of benefits to support your life balance, whatever your circumstance. We want you to do Work That Matters, Thrive and Grow and know that you Belong here with us, at KPMG.

• Access to the firm’s annual incentive scheme
• Opportunities for local and international secondments
• Hybrid working across a mix of office, client and home hubs to recognise that people have individual circumstances and preferences when it comes to where and how they work
• The ability to work from overseas and extend time connecting with friends and family outside New Zealand
• Flexible leave options, including the ability to purchase additional annual leave
• Gender‑neutral support for all stages of the parental journey, including access to 18 weeks of fully paid parental leave for all new parents
• A paid professional association membership of your choice
• Digital accreditations through our partnership with Microsoft, LinkedIn Learning, with bespoke learning pathways for all employees
• A wide‑range of special offers and discounts on insurances, banking services, and lifestyle goods and services
• The support, allyship and opportunity to join our many Inclusion, Diversity and Equity Affinity networks, including the Kiwa, Pride, Ethnicity, Accessibility and Wahine groups
• The opportunity to participate in Green Team activities, as we work toward reducing the firm’s environmental footprintand become carbon zero by 2030
• An invitation to join your local Social club and enjoy events aimed at bringing people together for social, sporting, cultural, family and fundraising activities
• Paid time off for volunteering and involvement in citizenship activities
• An array of health and wellness benefits such as free flu vaccinations, subsidised sporting events, free confidential counselling services, additional 5 days of Wellbeing leave to support you and your family's overall health and wellness, access to our Wellbeing portal with an extensive range of advice and resources and much much more!

We believe that diversity of background and experience strengthens relationships and delivers meaningful benefits to our people, clients and communities. Our goal is to be recognised as an employer of choice for all, irrespective of gender, ethnicity, generation, flexible work status, family circumstances, sexual orientation or disability. Further info can be found on our website.