Business Support Coordinator (Napier)

New Zealand Government; Napier; On-site; NZD 68,000 - 88,000; Full time

Benefits offered by this job

5 weeks' annual leave

15 days sick leave

Professional development opportunities

Employee networks to promote diversity

Job summary

WorkSafe New Zealand | Mahi Haumaru is the primary workplace health and safety regulator. The Napier-based Business Support Coordinator will support managers and kaimahi with administrative and coordination tasks across finance, travel, and project activities.

You will join the Finance unit's Business Support team, helping maintain efficient operations, improve processes, and share knowledge to uplift capability across the team.

Qualifications

• Experience providing administrative or coordination support in a corporate environment.
• Proven ability to work in a fast-paced setting.
• Strong Microsoft Office skills and quick learner of new systems.
• Excellent organizational, adaptable, and multitasking abilities.
• Ability to build positive working relationships across diverse teams.
• Commitment to continuous improvement in administration.

Responsibilities

• Support WorkSafe managers and kaimahi with core business activities.
• Assist finance and procurement related processes and system administration.
• Coordinate travel requirements in line with policies and procedures.
• Provide coordination support for kaimahi attending events, and assist with project-related activities.
• Contribute to continuous improvement and uplift of capability for administrative support.

Skills

Administrative support

Coordination skills

Microsoft Office

Fast-paced environment

Organisational skills

Multitasking

Relationship building

Job description

About UsHe aha te mea nui o tenei ao? He tangata, he tangata, he tangata.Hello, Kia ora, Noa'ia, Talofa lava, Mauri, Malo e lelei, Talofa, Ni Sa Bula Vinaka, Fakaalofa lahi atu, Malo ni, Kia orana, n ho, Kamusta.WorkSafe New Zealand | Mahi Haumaru Aotearoa is the primary workplace health and safety regulator. Our vision is that everyone who goes to mahi comes home healthy and safe. We live by our values:Whakakotahi - we are united in a strong purposeKorero mai - we engage meaningfullyTiakina mai - we are entrusted with a duty of careAbout your team / Ko te timaSitting within the Finance business unit, the Business Support team is part of WorkSafe's Corporate group, providing a centralised administration support function across WorkSafe. The overall team consists of our Business Support Coordinators who work collaboratively across the motu.About the role / O te turangaAs a Business Support Coordinator, you will support and contribute to the efficient management of Mahi Haumaru's administrative and coordination processes, systems and activity. You will be supporting a range of managers and kaimahi with different administrative tasks.The role requires someone with a sharp focus who can provide vital support to WorkSafe managers and teams across a range of core business tasks, from finance processes and system admin to travel coordination and project-related activities.You'll thrive in this role if you appreciate dependable routines and find satisfaction in keeping operations running smoothly through reliable, detail-focused work. The ideal candidate is adaptable, ready to pivot between responsibilities, and committed to continuous improvement in administrative capability.This is a permanent role, with Napier as the preferred location.What You'll Do / Ko tou ake mahiSupport WorkSafe managers and kaimahi with core business activities including operational and office supportSupport finance and procurement-related processes and system administrationCoordinate travel requirements in line with policies and proceduresProvide coordination support for kaimahi attending events, and assist with project-related activitiesContribute to continuous improvement and uplifting of capability for administrative supportWhat You'll Bring / Ko nga pukenga ouExperience providing administrative or coordination support in a corporate environment.Confidence using Microsoft Suite, and ability to learn new systems quicklyProven experience working in a fast-paced environment.Ability to organise effectively, be adaptable, multi-task and meet deadlines.A positive attitude and willingness to share experience to uplift capability across the team.The ability to develop, foster and maintain positive working relationships with a diverse range of people.Nau te rourou, naku te rourou, ka ora ai te iwi.Salary range / Awhe utuAs part of our remuneration framework, the full salary range for this role is $67,990-$88,096. The expected starting base salary is $67,990-$74,616 (KiwiSaver/SSRSS employer contributions are additional). From 1 April 2026 our KiwiSaver employer contribution will rise to 3.5%.We offer a range of benefits including:5 weeks' annual leave15 days sick leaveA Reward and Recognition Framework that celebrates the impact our kaimahi make - your mahi mattersProfessional development opportunitiesEmployee-led networks to promote the goals and needs of our diverse communities (Rainbow, Pacific, Women's and Tu Rangatira Maori Network as well as Enabled Network and our Multi-Ethnic Network.)How to apply / Me pehea te tonoClick Apply, complete the application form, and upload your CV and cover letter.AI can be a helpful tool when preparing your application, but what matters most to us is you. Please ensure your CV, cover letter, and responses reflect your own skills, experiences, and perspective. We want to hear your real story - your passion, your personality, and what makes you unique. Don't let AI do all the talking - let it support you, not replace you.Learn more about working with us: Careers | WorkSafe.WorkSafe Mahi Haumaru is an equal opportunity employer. We value diversity and actively welcome applicants from all backgrounds, including people with disabilities and those who are neurodivergent. We believe different perspectives strengthen our mahi and help create an inclusive environment where everyone can thrive.If you encounter accessibility barriers in completing the application or require adjustments or support to ensure the recruitment process is accessible to you, contact [e-mail] for a confidential korero.WorkSafe is currently working through the implementation of a structure change. Kaimahi whose roles were affected will be given preference for all vacancies and will be considered in the first instance.Applications close: 11.59pm, 20 October 2026