Business Administration Coordinator

Inovo Projects; Christchurch; On-site; NZD 60,000 - 80,000; Full time

Job summary

A dynamic project management firm in Christchurch, NZ is seeking a Business Administration Coordinator. This role involves ensuring operational efficiency through executive support, event logistics, and compliance management. Ideal candidates will have 3+ years of relevant experience and strong organisational abilities. Join a supportive and innovative team that values both professional growth and work-life balance.

Benefits

Great remuneration package

Career development potential

Supportive work culture

Qualifications

• Experience in managing executive diaries and board papers.
• Familiarity with compliance and operational readiness requirements.
• Proficient in document formatting and administration.

Responsibilities

• Manage GM’s diary and coordinate monthly meetings.
• Oversee organisational logistics for team events.
• Ensure compliance with necessary certifications.

Skills

Organisational skills

Time management

Communication

Attention to detail

Education

3+ years in business admin/PA role

Tools

Microsoft Office Suite

InDesign

Job description

Overview

Are you an organised, proactive professional who loves variety in your day? We’re looking for a Business Administration Coordinator to keep our directors, project teams, and business running at their best. From managing executive diaries and board papers to supporting compliance, travel, and team events — this is your chance to make a real impact in a role where no two days are the same.

Responsibilities

• Provide executive administration support by managing the GM’s diary, coordinating monthly meetings, and assisting with board paper preparation.
• Coordinate organisational logistics for team events and travel bookings.
• Maintain and optimise business administration systems to ensure efficiency and identify opportunities for process improvement.
• General administration including managing mileage allocations and managing stationery and office supply orders.
• Ensure compliance and operational readiness through management of Site Safe and H&S certifications, and coordinating vehicle fleet servicing, WOFs, and renewals.
• Manage communication channels including the central administration inbox and overflow reception calls.
• Deliver high-quality business documents through formatting, layout, and InDesign support, ensuring accuracy and professionalism in all outputs.
• HR administration support by assisting with recruitment vetting processes, inductions and associated documentation.

About you

• You will have at least 3+ years' experience in a similar office-based business admin and/or PA role.
• Strong organisational and time management skills with the ability to juggle competing priorities.
• High attention to detail and professionalism, able to maintain strict confidentiality at all times.
• Confident communicator with proven administration or coordination experience.
• Proficiency to an intermediate level with Microsoft Office Suite (InDesign experience is a bonus).
• It is essential you hold either NZ permanent resident or NZ citizenship status.

Working at Inovo

At Inovo, we’re known for our professional and collaborative approach, built on the strength of our collective knowledge and extensive experience. We are highly regarded across the project management, project planning, and land development sectors, offering a full range of services that span every stage of the project lifecycle.

What truly sets us apart is our culture. We are personable, supportive, and genuinely enjoy working together. Our directors and senior leaders are approachable and actively foster an environment of teamwork and balance, valuing both professional success and life outside of work. By investing in our people and resources, we continue to grow a dynamic, innovative workplace where our teams and clients thrive.

If you are ready to join a forward-focussed, high-achieving team that will give you the opportunity to thrive, grow and develop, get in touch by email [e-mail].

Inovo offers a great remuneration package, a modern work environment, career development potential, a diverse range of office-based projects and a supportive, progressive work culture. Take a look at our website to see some of the projects we are proudly involved in – www.inovo.nz.

Salary and application questions

We do not include salary information here. Your application will include the following questions: Which of the following statements best describes your right to work in New Zealand? Do you have experience in administration? What’s your expected annual base salary? Do you have a current New Zealand driver’s licence?

Inovo is a dynamic and genuine partner, helping to create, plan and deliver construction and land development projects across New Zealand. Our comprehensive range of services, agile mindset and strategic approach ensures you get the best solutions for your project.

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What can I earn as an Administration Coordinator