Archivist

Saint Kentigern Trust Services; New Zealand; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Subsidised Southern Cross healthcare

Fees discount

Access to gym

Free on-site car parking

Up to 4% KiwiSaver contribution

Staff wellbeing programme

Job summary

Saint Kentigern Trust Services seeks an Archivist Officer to manage and preserve archival collections (physical and digital) and to activate history across campuses through exhibitions, digital access, and community engagement.

You will ensure compliance with NZ Privacy Act 2020, privacy policies and data governance requirements, while enabling long-term accessibility of digitised and born-digital records.

Qualifications

• Experience in archives, library, information management, or digital collections.
• Knowledge of cataloguing, metadata, and archival systems.
• Digitisation projects experience.
• Developing exhibitions or public-facing historical content.
• Managing archival workflows.
• Institutional knowledge is desirable.

Responsibilities

• Collects, appraises, catalogues, preserves, and stores records and artefacts of enduring value.
• Ensures cataloguing standards, metadata standards (e.g. Dublin core) and secure access controls.
• Leads digitisation.
• Ensures compliance with NZ Privacy Act 2020.
• Curates exhibitions and milestone displays.
• Builds digital exhibitions and online displays within known parameters.
• Manages interpretive text, storytelling frameworks and exhibition design.
• Key contact point for all Archives Management across the organisation.
• Provide expert advice and support to stakeholders where required.

Skills

Organised

Detail-oriented

Strong communicator

Cultural sensitivity

Creative problem-solving

Education

Bachelor’s degree in history, information management, library/archival studies OR equivalent professional archival experience

Professional affiliation (ARANZ or equivalent) desirable

Tools

Archives systems

Digitisation workflows

Job description

About Saint Kentigern

At Saint Kentigern, we offer a unique educational experience - a learning journey that begins in Preschool and continues through to college. For more than seven decades we've inspired students to strive for excellence while staying true to our core values: respect, integrity, service, excellence, and love. We believe in the power of young people to make a positive contribution to the world, and we know that educational excellence flourishes when it's supported by strong partnerships with business, community, and alumni.

The role

The Archivist Officer is responsible for the management, preservation, governance, and activation of Saint Kentigern’s archival collections (physical and digital). This role ensures that records and artefacts of enduring historical, cultural, administrative, or legal value are properly identified, collected, stored, protected, and made appropriately accessible. The role includes stewardship of both digitised and born-digital records to ensure long-term accessibility and digital sustainability.

The position plays a critical role in bringing Saint Kentigern’s history "alive" across our schools through digital access, exhibitions, storytelling, permanent installations/displays at our campuses and community engagement. This role also ensures that all archival activities comply with the NZ Privacy Act 2020, Saint Kentigern’s Privacy Policy, Data Governance Policy, and all associated information-handling and security requirements.

Beyond preservation, you will help activate our collections, making history accessible, engaging, and relevant for future generations while ensuring the long-term sustainability of our digital archives.

If you are passionate about heritage, archives, and creating meaningful connections between the past, present, and future, we invite you to join us.

Key duties and responsibilities

• Collects, appraises, catalogues, preserves, and stores records and artefacts of enduring value


• Ensures cataloguing standards, metadata standards (e.g. Dublin core) and secure access controls


• Leads digitisation


• Ensures compliance with the NZ Privacy Act 2020


• Curate exhibitions and milestone displays


• Builds digital exhibitions and online displays within known parameters


• Manages interpretive text, storytelling frameworks and exhibition design as appropriate and within the parameters of the role


• Key contact point for all Archives Management across the organisation.


• Provide expert advice and support to stakeholders where required.

About You

We're seeking an organised and detail-oriented professional with a passion for heritage, storytelling, and community engagement. You are enthusiastic, proactive, and enjoy working collaboratively while also being confident working independently. As a strong communicator with sound judgement and cultural sensitivity, you will bring a creative approach to problem-solving, embrace new challenges, and successfully manage completing priorities while consistently meeting deadlines.

The role requires experience in:

• Archives, library, information management, or digital collections.


• Cataloguing, metadata, and archival systems.


• Digitisation projects.


• Developing exhibitions or public facing historical content.


• Managing archival workflows.


• Institutional knowledge and understanding are highly desirable

Qualifications

• Bachelor’s degree in history, information management, library/archival studies OR


• Equivalent professional archival experience.


• Professional affiliation (ARANZ or equivalent) desirable

Why Join Us

• Be part of a respected and forward-thinking independent school with a strong sense of purpose.


• Work in a collaborative environment where your commercial skills will directly support educational outcomes.


• Build enduring partnerships that create real impact for students, families, and the wider community.


• Graduates and friends of Saint Kentigern are encouraged to apply.

What we offer:

• Competitive remuneration


• Subsidised Southern Cross healthcare


• Fees discount


• Access to gym


• Free on-site car parking


• Up to 4% KiwiSaver contribution


• Staff wellbeing programme