Administrator (Finance & Logistics)

New Zealand Defence Force | Te Ope Kātua o Aotearoa; Devonport-Takapuna; Hybrid; NZD 64,000 - 71,000; Full time

Benefits offered by this job

Life cover

Critical illness protection

Insurance discounts

Free will services

Mortgage guidance

Defence community savings

Job summary

The New Zealand Defence Force (NZDF) Civil Staff role at the Navy Museum provides finance, logistics and administrative support to keep operations running smoothly. You'll coordinate accounts, procurement and budgeting, while delivering high-quality admin support and building strong relationships with staff, suppliers and stakeholders.

After training, there is potential for flexible working arrangements. Applicants must meet security requirements and have NZ citizenship or residence as

Qualifications

• Demonstrated experience in office administration.
• Ability to work collaboratively in a team environment.
• Proficiency with Microsoft Office applications.
• Current full Class 1 Drivers Licence.

Responsibilities

• Coordinate the Museum’s finance, procurement and purchasing activities.
• Manage accounts processes, budgeting support and financial administration.
• Arrange logistics, asset management and supplier services.
• Provide high-quality administrative support across the Museum.
• Build positive relationships with internal staff, suppliers and stakeholders.

Skills

Office administration

Teamwork

Microsoft Office

Driver's licence

Tools

SAP

SRM systems

Xero

Job description

$64,455 - $75,017 (including 4% superannuation)

This varied role provides finance, logistics and administrative support to help keep the Navy Museum operating effectively. Working closely with staff, suppliers and stakeholders, you'll coordinate a broad range of business support activities that contribute to the smooth day-to-day running of the Museum.

Key responsibilities include:

• Coordinate the Museum’s finance, procurement and purchasing activities
• Manage accounts processes, budgeting support and financial administration
• Arrange logistics, asset management and supplier services
• Provide high-quality administrative support across the Museum
• Build positive relationships with internal staff, suppliers and stakeholders

Once you have undergone training and are up to speed, there is the option for flexible working arrangements.

The salary for this role ranges from $64,455 - $71,497, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.

Applications may be reviewed upon receipt. It is advised to apply early to avoid disappointment, as this role may close ahead of time due to a high volume of applicants.

We're looking for an adaptable and proactive team player with experience in administration and a knack for staying organised in a busy environment. You'll have strong attention to detail, excellent computer skills, and the ability to build positive relationships while confidently managing multiple priorities across finance, logistics and business support functions.

You’ll bring:

• Demonstrated experience in office administration
• Experience using SAP, SRM systems and/or Xero
• A proven record of working collaboratively in a team environment
• A current full Class 1 Drivers Licence
• Competence in using Microsoft Office applications
• Experience in budget management

No candidate is expected to meet every desired skill / experience listed. If your background differs from what we’ve outlined but you believe you can contribute to the role, we encourage you to apply.

Nōu te rourou | What's in it for you

Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website .

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.

At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years.

You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.

If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.

Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.

The New Zealand Defence Force (NZDF) is one of New Zealand’s largest organisations, structured to meet the unique demands of protecting New Zealand. We are a combat‑ready force keeping New Zealand safe and secure. Members of our Civil Staff are an integral part of NZDF. They help us complete missions locally and overseas, ensuring our sailors, soldiers and aviators can do their best on ships, camps and bases; during humanitarian crises; and in combat. They bring specialised skills in non‑military roles across key areas, including communications and information systems, security services, finance, property management, human resources, legal services, public affairs, and strategic management.

The New Zealand Defence Force (NZDF) is one of New Zealand’s largest organisations, structured to meet the unique demands of protecting New Zealand. We are a combat‑ready force keeping New Zealand safe and secure. Members of our Civil Staff are an integral part of NZDF. They help us complete missions locally and overseas, ensuring our sailors, soldiers and aviators can do their best on ships, camps and bases; during humanitarian crises; and in combat. They bring specialised skills in non‑military roles across key areas, including communications and information systems, security services, finance, property management, human resources, legal services, public affairs, and strategic management.