Administration Officer | Papakura | 6-Month Fixed-Term/Secondment Role

Ministry of Social Development; Auckland; On-site; NZD 60,000 - 73,000; Full time

Job summary

The Ministry of Social Development is seeking a proactive Administration Officer for a 6-month fixed term at the Papakura Service Centre. This role demands strong organizational skills, administrative expertise, and adaptability, ensuring smooth operations in a busy environment. The ideal candidate will have experience in administrative support and demonstrate excellent communication abilities.

Qualifications

• Experience supporting a team in an administrative capacity.
• Intermediate to advanced skills in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Proactive, flexible, and a positive team player.

Responsibilities

• Manage booking and use of meeting rooms and maintain office supplies.
• Work with Security for visitor induction and health and safety standards.
• Handle fleet management and catering transportation.

Skills

Strong administrative skills

Tech-savviness

Quick learning ability

Attention to detail

Communication skills

Adaptability

Education

NZ Citizenship or Permanent Residency

Valid Restricted NZ Driver Licence

Job description

The Ministry of Social Development

• Location: Papakura Service Centre
• Salary range: BO3 $60,707.00 - $72,990.00
• Applications closes: 11.59pm Sunday 6 July 2025

We're looking for a highly organised and proactive Administration Officer to join our team at the Papakura Service Centre on a 6-month fixed term/secondment position. If you enjoy supporting others, take pride in keeping operations running smoothly, and thrive in a busy, people-focused environment—this could be the role for you.

What you'll be doing | Ko te mahi

This busy and varied role will see you managing the oversite of the booking and use of our meeting rooms, maintaining office and stationery supplies, arranging equipment servicing, and building repairs, taking responsibility for meeting bookings and minutes taking.

You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with Security to ensure that all visitors and contractors to the sites are inducted correctly, maintaining health and safety standards is a big focus of the role.

This will include fleet management (car repairs and WOF) and pick up of catering and transportation.

What you'll need to succeed | Ko tō āhua

We’re looking for a proactive, flexible, and positive team player who can juggle multiple tasks while keeping a sense of humour. You’ll bring:

• Strong administrative skills – Experience supporting a team in an administrative capacity.
• Tech-savviness – Intermediate to advanced skills in Microsoft Office (Word, Outlook, PowerPoint, and Excel).
• Quick learning ability – Confidence in learning new systems and software efficiently.
• Attention to detail – Accuracy and discretion in handling sensitive information.
• Communication skills – Excellent verbal and written communication abilities.
• Adaptability – The ability to stay calm and organised in a fast-paced environment.
• A valid Restricted NZ Driver Licence – With the ability to drive Ministry vehicles as needed.

Position Description | Whakaahuatanga Tūnga

Click, or copy and paste into your browser: http://www.msd.govt.nz/hr/documents/position-descriptions/dce-service-delivery/client-service-support/administration-officer.docx

Salary range: $60,707.00 - $72,990.00

Starting salary depends on relevant skills, experience, and knowledge.

Pre-employment checks:

NZ Police check
Two work referees (current and previous employer)
NZ Citizenship or Permanent Residency required at the time of application

Important: This is a 6-month fixed-term/secondment opportunity. If you're currently an MSD employee, please ensure you’ve discussed and received approval for this secondment from your manager before applying.

How to apply | Me pēhea te tuku tono

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.

In your cover letter please respond to two questions below. Keep each response within the 1500-character limit. We're keen to hear real-life examples from your mahi that highlight your skills, problem-solving, and relationship-building. Focus on genuine situations that showcase how you work.

1. Interest in This Role
Please tell us why you are interested in this fixed term/secondment opportunity and how it aligns with your development goals or current mahi?

2. Tell Us About You
Tell us about a time you went the extra mile in your administration role to support someone or keep things running smoothly.

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.

All applications must be made online. If this is not possible or if you have any queries, please contact Cherry Esquivel, Manager Client Service Delivery on [e-mail]

Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.

Closing date: 11.59pm Sunday 6 July 2025