Administration Officer -Fixed Term Maternity Cover

Industrial and Commercial Bank of China (New Zealand); Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

A leading company is seeking an Administration Officer to manage office operations, provide support for management, and assist HR and Marketing teams. The ideal candidate will be fluent in English and Mandarin, with strong communication skills. The role promises a supportive work environment and competitive salary.

Benefits

Competitive salary and performance-based bonus

Comprehensive training and professional development

Discounted banking products and services

Qualifications

• Proficiency in both written and verbal English and Mandarin.
• Ability to handle multiple tasks and work under stress.

Responsibilities

• Provide office administration duties and act as first point of contact for visitors.
• Manage meeting rooms and offer support for management meetings.
• Assist PR, Marketing, and HR teams as required.

Skills

Effective communication

Problem-solving

Team spirit

Job description

Administration Officer - Fixed Term Maternity Cover

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Reports to: Head of HR and Administration Department

Key Responsibilities, including but not limited to:

1. Office administration
2. First point of contact for visitors and phone calls as the receptionist;
3. Facilitate visitors to meetings with management and staff, and welcome visitors with suitable drinks;
4. Keep the reception, kitchen, and office areas clean and tidy;
5. Manage meeting rooms and provide conference facilities;
6. Act as the representative for Office Health and Safety;
7. Organize health and safety training;
8. Receive and send mails, documents, and handle items delivered to the bank's address;
9. Ensure a productive working environment and maintain essential office supplies;
10. Manage budgets, purchases, and payments for administrative functions;
11. Maintain security procedures and monitor logbooks;
12. Support operational documentation, communications, and translation;
13. Assist in arranging in-house and external events;
14. Prepare and draft reports in English and Chinese;
15. Liaise with staff in other departments and external contacts.

1. Management and Board Support
2. Provide secretarial or executive support for management;
3. Assist in organizing board, sub-committee, and management meetings, including recording minutes.

1. Support for PR, Marketing, and HR teams
2. Assist as needed.

Qualifications and Requirements:

• Effective communication and problem-solving skills; ability to handle multiple tasks and work under stress; team spirit;
• Proficiency in both written and verbal English and Mandarin;
• Eligible to work in New Zealand.

What we offer

At Industrial and Commercial Bank of China (New Zealand) Ltd, we are committed to a supportive and inclusive work environment. Benefits include:

• Competitive salary and performance-based bonus;
• Comprehensive training and professional development;
• Discounted banking products and services.

About us

Industrial and Commercial Bank of China (New Zealand) Ltd has served the New Zealand community for over a decade. We focus on innovation and sustainability, striving to enhance client experience and community prosperity.

If you are an experienced Administration Officer passionate about making a difference, we encourage you to apply. Click the "Apply Now" button to submit your application.