Administration Officer

Public Service; Dunedin; Remote; NZD 61,000 - 65,000; Full time

Job summary

Ara Poutama Aotearoa – Department of Corrections in Dunedin is seeking an Administration Officer for a fixed-term, full-time role of approximately 9 weeks. You will provide reception and admin support to the Community Corrections team, helping manage enquiries, appointments, and documentation.

Ideal candidates are reliable, organised and capable of multitasking in a busy public service environment. A NZ driver licence is preferred but not essential.

Qualifications

• Reliable and organised in a busy environment.
• Previous administration or customer service experience.
• Strong computer skills, including Microsoft Office.
• Excellent communication and interpersonal skills.
• Good organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities.
• Positive attitude and willingness to support a team environment.
• Confidence engaging with people from diverse backgrounds.
• Full New Zealand Driver Licence preferred but not essential.

Responsibilities

• Provide reception and customer service support, including greeting visitors and handling enquiries.
• Coordinate appointments, meetings and administrative processes.
• Prepare documentation, correspondence and court-related paperwork.
• Maintain accurate records and data entry.
• Support office operations, including ordering supplies and stock management.
• Liaise with staff, community organisations, and external stakeholders.

Skills

Administration experience

Customer service

MS Office

Communication skills

Organisational skills

Multitasking

People skills

Driver licence

Tools

MS Office

Job description

# Administration Officer at Ara Poutama Aotearoa (Department of Corrections), Otago (Otakou)## Mō tēnei tūranga mahi | About this role \"**Kotahi anō te kaupapa, ko te oranga o te iwi' – There is only one purpose to our work: the wellness and wellbeing of our people.\"*** Fixed-term, full-time opportunity for approximately 9 weeks* Based in Dunedin (40 hours per week)* Ideal for someone seeking additional work over the Christmas and summer period**Mō te tūnga | About the role**We have an exciting short-term opportunity for an Administration Officer to join our team at Ara Whakatika Dunedin.This is a great opportunity for someone looking for additional work over the Christmas and summer period, whether you're between roles, returning to the workforce, a recent graduate, or looking to gain experience within the public sector.As an Administration Officer, you'll provide administrative support to our Community Corrections team, helping ensure the smooth day-to-day operation of the service centre. Community Corrections staff work with people serving community-based sentences and orders, supporting rehabilitation and safer communities across Otago.Key responsibilities include:* Providing reception and customer service support, including managing enquiries and greeting visitors.* Coordinating appointments, meetings, and administrative processes.* Preparing documentation, correspondence, and court-related paperwork.* Maintaining accurate records and data entry.* Supporting office operations, including ordering supplies and stock management.* Liaising with staff, community organisations, and external stakeholders.This role offers variety, meaningful work, and the opportunity to contribute to positive outcomes for individuals, whānau, and communities.**Ngā pūkenga me ngā wheako | Skills and experience**We're looking for someone who is reliable, organised, and able to hit the ground running in a busy environment.You will bring:* Previous administration or customer service experience.* Strong computer skills, including Microsoft Office.* Excellent communication and interpersonal skills.* Good organisational skills and attention to detail.* The ability to manage multiple tasks and priorities.* A positive attitude and willingness to support a team environment.* Confidence engaging with people from diverse backgrounds.A Full New Zealand Driver Licence is preferred but not essential.**Ngā painga | The benefits**The salary range for this role is **$61,086 - $64,659 per annum**, with appointment based on skills and experience.**Mō mātou | About us**Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.**Tono ināianei | Apply Now**To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored **CV and a cover letter** describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.**Applications close on: Monday 16th November**If you have any questions or want to learn more about a career with us, contact [e-mail], or visit **careers.corrections.govt.nz.****We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.**## Ngā taipitopito tūranga mahi | Job details| | || --- | --- || Employer: | Ara Poutama Aotearoa (Department of Corrections) || Location: | Otago (Otakou) || Position type: | Fixed Term/Secondment || Category: | || Date listed: | 09-Nov-2026 || Salary range: | $61,086 - $64,659 || Closing date: | 16-Nov-2026 || Reference: | NZ/1955734 || Attachment: | Administration\\_Officer - PD.pdf (PDF, 35KB)Position Description || File links: | || Website: | |Note: You may be redirected to the employer's careers website.