Administration Manager (3191)

Govia Thameslink Railway; Canterbury; On-site; NZD 55,000 - 75,000; Full time

Job summary

A leading transportation company based in New Zealand, Canterbury, is looking for an Administration Support Officer to ensure the efficient operation of the Engineering maintenance/train cleaning teams. The role involves managing payroll systems, overseeing attendance monitoring, and maintaining personnel records. Ideal candidates will have strong communication skills, IT proficiency, and experience in complex administrative environments.

Qualifications

• Educated to a minimum of 'A' level standard or hold relevant experience.
• Knowledge of payroll system management and rostering.
• Knowledge of current employment legislation.

Responsibilities

• Manage the rostering and payroll systems for engineering teams.
• Oversee attendance monitoring and related procedures.
• Maintain records for attendance and personnel management.
• Coordinate medical examinations with the People team.
• Support procurement activities and uniform management.

Skills

Good communication and interpersonal skills

Self-motivated and able to react without supervision

Excellent organisational skills

Excellent IT skills including Microsoft Office

Education

Minimum of ‘A' level standard or relevant experience

Tools

Microsoft Office (Word, Excel, Access)

Job description

Overview

Manage the provision of an administration service that will maximise the efficient operation of the Engineering maintenance/train cleaning teams.

Key Accountabilities

• Where required, accountable for the rostering and payroll systems across the areas of responsibility, ensuring regular communication with the payroll team to minimise errors.
• Accountable for overseeing attendance monitoring and supporting the attendance procedure for engineering management teams when appropriate.
• Accountable for the records relating to attendance, fatigue management (Hidden 18), annual leave, disciplinary actions, grievances, and personnel performance improvement are maintained per business procedures and are available to support personnel management.
• Maintain the confidentiality and organisation of personal files.
• Coordinate the scheduling of medical examinations in collaboration with the People team department and Occupational Health.
• Where required, oversee procurement activities to support local requirements, following GTR's procurement procedures, including raising, invoicing, and receipting purchase orders, including billing to third parties.
• Order & management of employee uniforms as needed.
• Management of depot notice boards.
• Cover leave, sickness, and training at other depots to ensure smooth operations within the GTR Engineering directorate.
• Completion of other activities, as directed by the Depot Manager/Line Manager, to support the delivery of GTR's objectives.

Knowledge

• Must be educated to a minimum of ‘A' level standard or hold experience in providing administration support for large teams.
• Knowledge of and appropriately trained in the application of business procedures.
• Knowledge/awareness of current employment legislation.
• Knowledge of payroll system management & rostering.

Skills

• Good communication and interpersonal skills
• Self-motivated and able to react to various situations without supervision.
• Excellent organisational skills.
• Excellent IT skills including Microsoft office word, excel and access and competent in the operation of enterprise systems

Experience

• Experience working in administration roles in complex environments.