Administration Assistant - Part time 25 hours

Te Pae Christchurch Convention Centre; Christchurch; On-site; NZD 30,000 - 60,000; Part time

Job summary

A prominent convention center in Christchurch is seeking a part-time Administration Assistant to provide essential support across various tasks. Responsibilities include coordinating travel, preparing reports, managing meeting agendas, and offering professional support to staff. Candidates should possess strong administrative skills, a proactive mindset, and great communication abilities. This role is perfect for those who thrive in an organized, fast-paced setting and seek to contribute to an inclusive environment.

Qualifications

• Strong administrative skills and confidence using Office 365.
• Excellent time management and multitasking abilities.
• A proactive mindset and problem-solving skills under pressure.
• Great communication and relationship-building skills.
• A friendly, approachable personality with a can-do attitude.

Responsibilities

• Coordinating travel arrangements for senior staff.
• Preparing reports and quality assurance documentation.
• Managing meeting agendas and minutes.
• Overseeing office supplies, mail, and courier services.
• Providing professional phone and email support.
• Ad-hoc duties including overseeing the tearoom.

Skills

Strong administrative skills

Confidence using Office 365

Excellent time management

Proactive mindset

Great communication skills

Problem-solving skills under pressure

Friendly personality

Job description

Administration Assistant - Part time 25 hours

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists, and acutely experienced business leaders who love what they do.

At Legends Global, we love events, it's what we do. It's a part of our DNA and what drives us.

• Part-time 25 hours
• 5 hours per day, 5 days a week.

ABOUT THE ROLE

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists, and acutely experienced business leaders who love what they do.

At Legends Global, we love events, it's what we do. It's a part of our DNA and what drives us.

This is your chance to be part of something truly special in the heart of Christchurch. Every day, our team delivers world-class experiences, and now you can play a key role in supporting the people who make it all happen.

As our Administration Assistant, you’ll be the backbone of our office operations. You’ll provide vital support across a range of tasks including:

• Coordinating travel arrangements for senior staff
• Preparing reports, correspondence, and quality assurance documentation
• Managing meeting agendas and minutes
• Overseeing office supplies, mail, and courier services
• Providing professional phone and email support
• Ad-hoc duties including overseeing the tearoom, supporting other departments

This is a fast-paced, varied role where no two days are the same – perfect for someone who thrives on organisation and enjoys being at the centre of the action.

ABOUT YOU

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mindset and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you.

If you are someone with these skills, apply now!

• Strong administrative skills and confidence using Office 365
• Excellent time management and multitasking abilities
• A proactive mindset and problem-solving skills under pressure
• Great communication and relationship-building skills
• A friendly, approachable personality with a can-do attitude

Most importantly, you share our values and want to make a meaningful impact in a place that celebrates diversity, inclusion, and manaakitanga.

If you meet the above criteria and want to be part of this exciting opportunity at a world-class convention centre in the heart of Christchurch, we would love to hear from you.

At Te Pae Christchurch, we are committed to creating a culturally safe and inclusive environment, which values and respects diverse styles, backgrounds, experiences and perspectives. We welcome and encourage people from diverse backgrounds to apply.

Applicants must have New Zealand residency or permanent residency status.

The successful applicant will be required to provide a Criminal History Check.

Applications close at 5 pm, Friday 31 October 2025.