Administration Assistant - Mayor's Office

Council Jobs; Palmerston North; On-site; NZD 58,000 - 64,000; Full time

Job summary

A leading council job opportunity is available for an Administration Assistant in the Mayor's Office of Palmerston North. In this full-time role, you will be the welcoming face of the Mayor's Office, providing crucial administration, managing communications, and supporting civic functions. This position offers a chance to enhance your skills in a supportive environment with excellent benefits, including 5 weeks of annual leave and opportunities for professional growth.

Benefits

5 weeks annual leave

Opportunities for professional development

Supportive work environment

Community service day every year

Onsite café and staff gym

Qualifications

• Experience in reception and administration is required.
• Competent with Microsoft Office applications.
• Must have good organizational and communication skills.

Responsibilities

• Provide administrative support to the Mayor's Office.
• Manage the Mayor's public-facing inbox and correspondence.
• Coordinate meeting logistics and assist with civic functions.

Skills

Administration

Customer Service

Communication

Organization

Tools

Microsoft Office Suite

Job description

Administration Assistant - Mayor's Office

Job No:PNCC1514

Location:Palmerston North

• Make a Difference:Contribute to the development of Palmerston North City while enjoying a fulfilling career that positively impacts our community.
• Professional Growth:Elevate your career through a range of Learning and Development opportunities at Palmerston North City Council.
• Benefits: We do more than just pay you a salary too. We have awesome benefits to support you including 5 weeks annual leave.

About the role

As the Administration Assistant in the Mayor’s Office you will put your strong administration and time management skills to good use. You will provide a friendly and welcoming reception environment for the Office of the Mayor as you assist the Executive Assistant to the Mayor in providing administration services, civic hosting, and assisting to organise civic functions for the City.

This is a full-time, permanent position, working 40 hours per week, Monday to Friday.

In this role your focus will be:

• Performing word processing duties, coordinating meeting logistics, and complete other administrative tasks as required.
• Assist in managing the Mayor's public facing inbox, handling correspondence, and preparing documents.
• Receiving and following up enquiries and requests.

About you

Your communication skills and dedication to providing first-rate customer service to both internal and external clients are essential. You'll excel in establishing and maintaining effective working relationships, crucial for collaborating with colleagues and providing administration support. Your background will be complemented by your initiative, excellent organisational skills, and ability to use your initiative.

In addition, you will:

• Have experience in reception and administration, with a good understanding of basic office procedures.
• Be a competent user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to adapt to new software and technologies
• Demonstrate customer focussed approach to work
• Have the ability to maintain confidentiality in handling sensitive material and being privy to sensitive issues

About us

Palmerston North (or as we like to call it, Palmy) is a growing, innovative and exciting city. With small city benefits and big city ambition, Palmy has secured its place on the map as a creative and exciting city, with leading innovation and developments! We’re proud to be a city that includes, supports, connects and uses the talents of the whole community in our pursuit to provide a connected and safe community. We’re also a future-focused city who cares about enhancing our natural and built environment. Our future looks bright, it looks vibrant and progressive.

What we offer:

• Competitive remuneration between $58,351 and $63,949, with a 3% KiwiSaver employer contribution (where eligible)
• 5 weeks annual leave and a community service day every year
• Opportunities for professional development and career growth
• Supportive work environment that values work-life balance
• Onsite café, staff gym and wellness space
• The opportunity to make a real difference in the future of a vibrant, growing city

Applications close: 11.00 pm, Monday 21 July 2025

We’ll be reviewing applications as they come in and may begin interviews before the closing date – so don’t wait to apply!

We are an Equal Employment Opportunity Employer and welcome applications from all those suitably qualified for this position.

Privacy and Consent
Declaration
I declare that to the best of my knowledge, the information I have supplied in this application (including any Curriculum Vitae and/or Cover Letter I have provided) is correct. I understand that if any false or deliberately misleading information is given, or any relevant material withheld, I will not be employed, or if I am employed, my employment will be terminated.

Referees
I consent to Council seeking verbal or written information about me from my nominated referees and authorise the information be released by them to Council for the purposes of ascertaining my suitability for the position for which I am applying. I understand that such information is supplied in confidence as evaluative material and will not be disclosed to me.

Pre-Employment Checks
Where relevant to certain positions, pre-employment checks such as health checks, psychometric tests, credit checks, criminal conviction checks (Ministry of Justice and Police vetting), and visa checks may be undertaken for shortlisted candidates to assess suitability for a certain role.

Before being employed by Council in any safety sensitive position, applicants must undergo a drug test. Positions outside of safety sensitive areas may also require pre-employment drug testing at Council discretion. If an applicant fails the drug test, they will not be considered for appointment.

I understand that I may be required to give my consent for relevant checks and that any offer of employment if made is conditional upon the results of such checks. I consent to Council having access to and use of information arising from pre-employment checks for the purpose of considering me for appointment.

Verification of Qualifications
I consent to Council seeking verification on a confidential basis of my academic record as described in my application. I understand that this information will be used for the purposes of verifying my academic record for the vacancy for which I am applying. I authorise the release of this information to Council.

Privacy Statement
Council stores information collected in job applications on a secure platform with all reasonable technical and process controls. We use the data collected to communicate with you and determine whether your qualifications and experience meet the requirements of the vacancy applied for.

Unsuccessful job applications are held in case another suitable vacancy arises that we’d like to contact you about. When we have no further need to hold your personal information, we will securely delete the information or anonymise it. We will delete your information at an earlier date if you so request.

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