Administration Assistant

Kia Hono Limited t/a In Tandem; Oamaru; On-site; NZD 50,000 - 65,000; Part time

Job summary

A community-focused organisation in Oamaru is seeking an Administration Assistant to provide essential office support. This role involves managing reception, processing financial records, and maintaining accurate databases. The ideal candidate is detail-oriented, has experience in administration and financial tasks, and possesses strong communication skills. A supportive team environment and opportunities for professional development are offered.

Benefits

Wellbeing allowance

Monthly phone bill covered

Professional development opportunities

Qualifications

• Intermediate-level administrator with previous experience in a similar role.
• Experience in financial administration and using accounting software.
• Strong written and verbal communication skills.

Responsibilities

• Provide responsive administration and customer service support.
• Manage reception duties, including phone and visitor enquiries.
• Process accounts payable/receivable and ensure accurate financial records.
• Maintain accurate databases and records across multiple systems.
• Support governance functions by preparing meeting papers.

Skills

Administration experience

Financial administration

Communication skills

Attention to detail

Teamwork

Tools

Xero

CRM systems

Job description

About Us

Aqus Limited manages over $200M in infrastructure and provides essential services that support the rural sector and wider Waitaki community. Our team is positive, supportive, and focused — we take pride in the impact we have, the relationships we build, and the stability we bring to the region. With five companies and multiple critical projects under our umbrella, every role at Aqus has wide influence.

About the role

We are seeking an organised and proactive Administration Assistant (0.75FTE) to provide efficient and accurate administration and office support across our organisation. This role ensures our systems and people can deliver reliable services to the rural community and wider Waitaki region.

This position is a job-share role, working alongside a colleague in a complementary 0.5FTE position. Together, you’ll provide continuity and coverage across the organisation while each having defined areas of focus. Your work will be varied, and you’ll be involved in everything from finance and governance support to reception, customer service, and records management.

Success will come from being collaborative, adaptable, and confident in your communication, as your role will see you working with people across the organisation.

Key Responsibilities

• Provide responsive administration and customer service support
• Manage reception duties, including phone and visitor enquiries
• Process accounts payable/receivable and ensure financial records are accurate
• Maintain accurate databases and records across multiple systems
• Support governance functions by preparing meeting papers, taking minutes and distributing documentation
• Support day-to-day office operations, including diary co-ordination, supplies and document administration
• Provide support for intra-company projects and cross-team liaison

About you

You’ll be an intermediate-level administrator who combines accuracy and attention to detail with a friendly, approachable style. Calm under pressure and reliable, you enjoy supporting others, building strong relationships, and working as part of a team.

• Previous administration experience, with financial administration exposure and practical experience using Xero (or similar accounting software)
• Team-oriented with the ability to build positive relationships
• Calm under pressure and able to prioritise
• Strong, clear and concise written and verbal communication skills
• High attention to detail, organised, honest and reliable
• Experience with governance administration
• Familiarity with CRM or multi-database systems

What’s On Offer

This is a great opportunity to join a collaborative, down-to-earth team where your contribution really matters. We’re committed to looking after our team, with wellbeing initiatives, professional development, and a genuinely inclusive workplace.

• Wellbeing allowance to support your health and lifestyle
• Monthly phone bill paid by the company
• Ongoing professional development and opportunities for variety in your work.

If you’re looking for a role where you can use your skills, enjoy variety, and feel part of a team that’s making a difference for the Waitaki community, this could be the one for you.

How to Apply

Don’t miss this opportunity to join a supportive team making a real difference for the Waitaki Community. If this role sounds like you, apply with your CV and cover letter by 5:00pm Friday 24 October 2025.

We are an equal opportunity employer and welcome applicants from all backgrounds. All applicants must have the permanent right to work in New Zealand.

If you have questions about this role or would like to request a Job Description, please contact the recruiter directly: [e-mail]