Accounts Payable Administrator

Oritain; Dunedin; On-site; NZD 60,000 - 75,000; Full time

Job summary

Oritain seeks a full-time Accounts Payable Administrator in Dunedin. This key finance role involves managing vendor relationships, processing invoices, and ensuring accurate payments. Enjoy a dynamic work environment with excellent benefits, including generous leave and professional development opportunities.

Benefits

35 days holiday including STAT holidays

2 days paid volunteering leave

Life insurance

Birthday holiday leave

Monthly well-being allowance

Access to an extensive online learning platform

Health cash-back plan

Enhanced maternity/paternity leave

Employee Assistance Programme

Qualifications

• Minimum 2 years of experience in a busy accounts payable or accounting role.
• Strong understanding of accounts payable processes.
• Proficiency in accounting software and MS Office, particularly Excel.

Responsibilities

• Review and process vendor invoices and payments ensuring accuracy.
• Prepare payment runs and maintain records of accounts payable transactions.
• Assist with month-end closing activities related to accounts payable.

Skills

Attention to detail

Analytical skills

Organisational skills

Communication skills

Problem-solving skills

Education

Experience in accounts payable or accounting

Tools

Accounting software

MS Office Suite

Excel

Job description

Oritain is the global leader in product verification, with locations in Auckland, Dunedin, London, Singapore and Washington D.C. Our vision is to be the source of truth in global supply chains and our mission is to harness science, technology and services to create a community of origin verified buyers and suppliers, protecting our people and planet.

As an experienced Accounts Payable Administrator at Oritain, you will be a key member of the finance team, responsible for managing the accounts payable processes and ensuring timely and accurate processing of vendor invoices and payments. Your role will be essential in maintaining strong vendor relationships and supporting the organisation's financial health. This role is full-time and based at our stunning Central Dunedin office.

Key Responsibilities:

• Review, validate, and process a high volume of vendor invoices and expense claims, ensuring accuracy and compliance with company policies.
• Coordinate with internal departments to resolve any discrepancies or issues related to invoicing and payments.
• Prepare and process payment runs, including electronic funds transfers and ensuring timely payments to vendors.
• Maintain organised records of all accounts payable transactions, supporting documents, and payment confirmations.
• Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness of financial records.
• Assist with month-end closing activities related to accounts payable, including preparing and reconciling of financial records.
• Respond to vendor inquiries and maintain positive relationships with suppliers.
• Participate in process improvement initiatives to enhance efficiency and effectiveness within the accounts payable function and wider team.
• Assist in internal and external audits as required.
• Stay updated with relevant accounting regulations and best practices regarding accounts payable processing.

• Minimum 2 years of experience in a busy accounts payable, accounting, or a related role.
• Strong understanding of accounts payable processes and financial transactions.
• Proficiency in accounting software and MS Office Suite: Familiarity with accounting systems and spreadsheet software to accurately record and analyse financial date. An intermediate/expert skill level required with Excel.
• Excellent attention to detail and accuracy in data entry.
• Strong analytical skills, mathematical & numerical aptitude and the ability to reconcile accounts effectively.
• Good organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Strong interpersonal and communication skills, with the ability to collaborate effectively with colleagues and vendors.
• Ability to handle confidential information with integrity and discretion.
• Problem-solving skills with a proactive approach to catch and resolve issues independently or escalate them to the appropriate area.
• Knowledge of relevant accounting regulations and compliance standards is highly desirable.

• 35 days holiday including STAT holidays
• 2 days paid volunteering leave
• Life insurance
• Birthday holiday leave
• A monthly well-being allowance
• Access to an extensive on-line learning platform
• Health cash-back plan
• Enhanced maternity/paternity leave
• Employee Assistant Programme

This is for a permanent full-time role. Applications will be considered and progressed as they are received. If you think this is the role for you and Oritain is the place you want to be, we encourage you to apply today! While we are passionate about creating a diverse and inclusive organisation, we are unable to consider applications from anyone who does not currently live and have the right to legally work in New Zealand. Please note: any offer of employment would be conditional upon Oritain obtaining satisfactory reference and background checks undertaken by Oritain, information services, and third-party agencies of the Company's choice.