Accounts & Logistics Coordinator

Layaway Depot Limited; Auckland; On-site; NZD 60,000 - 80,000; Full time

Job summary

A growing company in Auckland seeks a detail-focused Accounts & Logistics Coordinator. In this role, you will ensure accurate processing of purchase orders and supplier invoices, manage logistics and delivery tracking, and maintain detailed records. The ideal candidate has at least 2 years of relevant experience and is proficient with inventory systems and Excel.

Benefits

Training on internal systems and tools

Structured and supportive work environment

Competitive salary

Qualifications

• At least 2 years of experience in accounts administration, purchasing, or logistics.
• Confidence in reviewing financial documents and supplier invoices.
• Experience with inventory systems and courier portals.

Responsibilities

• Review purchase orders and supplier invoices for accuracy.
• Track deliveries and manage exceptions with suppliers.
• Maintain invoice logs and assist with weekly reporting.

Skills

Attention to detail

Communication

Process discipline

Education

Experience in accounts administration or logistics

Tools

Excel/Sheets

Inventory systems (e.g., Unleashed)

Job description

We're looking for a detail-focused Accounts & Logistics Coordinator to support our purchasing,

dispatch, and finance operations. You'll be responsible for reviewing supplier invoices, validating

purchase order accuracy, tracking deliveries, and maintaining clean, audit able records for the

finance team.

This is a process-driven role where accuracy and follow-through are essential - you'll play a key part

in ensuring our purchasing and delivery cycles run smoothly and align with financial controls.

Key Responsibilities

Accounts Support

- Review automatically generated purchase orders to confirm accuracy.

- Verify supplier invoices, ensuring correct pricing, shipping fees, and item fulfilment.

- Flag discrepancies or low-margin orders for finance approval before payment.

- Maintain a clean audit trail between POs, invoices, and delivery records.

- Collaborate with the finance team to ensure timely and accurate payments.

Logistics & Dispatch Coordination

- Generate courier labels for standard and bulky goods using online portals.

- Track parcel deliveries and update internal records with status and tracking links.

- Manage exceptions by liaising with suppliers or couriers for delayed or lost deliveries.

- Mark orders as delivered and ensure all records are finalized for reconciliation.

Record Management & Reporting

- Ensure all order records are accurately updated in the inventory system.

- Maintain invoice logs and margin review sheets.

- Assist with weekly reporting for partially paid or high-risk purchase orders.

- Coordinate with operations and finance teams to close the loop on order completion.

What You'll Bring

- At least 2 years of experience in accounts administration, purchasing, or logistics.

- Confidence reviewing financial documents and supplier invoices.

- High attention to detail and strong process discipline.

- Experience with inventory systems (e.g. Unleashed), courier portals, and Excel/Sheets.

- Clear communicator and team player with a focus on accountability.

What's on Offer

- Training on all internal systems and tools.

- A structured and supportive environment with clear expectations.

- Competitive salary depending on experience.

How to Apply

Please send your CV and a brief cover letter.

Applicants must have the legal right to work in New Zealand.

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Your application will include the following questions:

Which of the following statements best describes your right to work in New Zealand? How many years' experience do you have as a logistics coordinator? Do you have previous invoicing experience? Do you have reconciliations experience? Do you have experience working with logistics, freight & delivery services? Which of the following Microsoft Office products are you experienced with?

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