Accounts Assistant

SilverStripe; Wellington; Hybrid; NZD 52,000 - 72,000; Part time

Job summary

SilverStripe in Wellington is seeking an Accounts Assistant to join the Engine Room on a 12 month fixed term basis (32–40 hrs per week). This role combines financial and accounts support with some office management responsibilities and reports to the Finance Manager.

The ideal candidate has 3–4 years of accounting experience, attention to detail and strong communication skills to connect with clients and internal teams across Delivery, Service Desk, Sales, and SLT.

Qualifications

• 3–4 years of accounting and finance experience in a small to medium business.
• Experience with invoicing, debt monitoring and payroll processes.
• Attention to detail and ability to meet deadlines under pressure.
• Familiarity with Xero or WorkflowMax preferred.

Responsibilities

• Raise client invoices and monitor debt balances.
• Prepare payment runs and coordinate monthly invoicing with delivery teams.
• Payroll administration, timesheet review and PAYE/Holiday Act knowledge.
• Office and facilities support including travel and events coordination.

Skills

Invoicing

Payroll

Client communication

Time management

Tools

Xero

WorkflowMax

Google Workspace

Zoom

Slack

Job description

SilverStripe – Wellington Central, North Island

We’re looking for an Accounts Assistant to join our Engine Room team on a 12 month fixed term basis (32–40 hrs per week). Led by the Chief Financial Officer the Engine Room is responsible for managing the business support functions and operations across Silverstripe.

As the Accounts Assistant, this role combines financial and accounts support with some office management responsibilities. This role will report to our Finance Manager and work closely with our Engine Room team to navigate the needs of the accounting and finance function.

What will you be doing?

• Supporting the Finance Manager with accounts administration including; raising client invoices, monitoring debt balances, preparing payment runs and coordinating with the delivery team for monthly invoicing
• Manage job administration within WorkflowMax, working alongside the service desk and delivery teams. This role supports efficient project delivery by addressing customer queries accurately and ensuring correct billing
• Undertaking payroll administration, including reviewing and following up timesheets, keeping employee records up to date and keeping up to date yourself with PAYE and Holidays Act requirements
• Supporting the running of the office and facilities management, managing office supplies and spending, and alongside the Engine Room coordinating travel and catering when there are in-office events

We’re looking for people who are:

• Keen to learn about Silverstripe and understand our products and services
• Excited to play a key role in connecting with clients and supporting their queries
• Someone who enjoys interacting with others, you will get to work and connect with people across Silverstripe including; Delivery, Service Desk, Sales, P&C and SLT

Accounts Assistant position suits an individual with 3 to 4 years of accounting and finance experience within a small to medium-sized business. The role offers diverse daily tasks and a chance to understand Silverstripe's operations. You will play a key role in linking our Delivery, Service Desk, and Sales teams with our clients.

The experience you can bring:

• Experience working within routine deadlines and ad hoc work
• Balancing differing priorities with excellent time management
• High attention to detail, you will be inputting data, managing payments and communicating with clients
• Promoters of documentation and will help us to keep our accounting and office processes up to date
• Experience building relationships with stakeholders
• Knowledge of payroll systems and managing payroll is a plus
• Experience working in accounting or job management programmes like Xero or WorkFlowMax
• Clear and concise communications both written and verbal
• Experience using Google Workspace, Zoom and Slack would be beneficial

About our team:

With work from home flexibility, the Engine Room works in our Wellington office on average 4 days per week, and we are looking for someone who can be in the office at a similar cadence.

At Silverstripe, we\'re passionate about creating an inclusive workplace that promotes and values diversity. Our DEI employee-led network 'All Stripes' works together to improve current practices to ensure our people feel valued and included. We actively foster a culture that supports our core values of camaraderie, care and curiosity. Our culture sets us apart, it\'s a key reason that people join and stay at Silverstripe.

Applicants must have the legal right to work in New Zealand