People Operations Specialist & Office Coordinator

Rydoo; Oslo; On-site; NOK 500,000 - 650,000; Full time

Job summary

A dedicated technology provider in Oslo is seeking a People Operations Specialist & Office Coordinator. This role involves managing office operations and HR responsibilities across Norway, Sweden, and Finland, enhancing employee experience, and ensuring smooth office functioning. Ideal candidates are proactive, structured, and have experience in HR, with a focus on creating a supportive workplace. This position offers a competitive package and opportunities for growth in a dynamic team.

Benefits

Competitive salary and benefits

Upskilling through training and coaching

Flexible work environment

Regular company and team events

International team atmosphere

Spectacular onboarding program

Qualifications

• Experience in HR, People Operations ideally in the Nordics.
• Understanding of HR policies and employment law.
• Experience supporting multiple countries is a strong advantage.

Responsibilities

• Be the go‑to HR partner for employees and managers in Norway, Sweden, and Finland.
• Own the full employee lifecycle from onboarding to offboarding.
• Support managers in employee development, performance, and retention.
• Coordinate development and learning moments throughout the year.
• Own and manage our offices ensuring a welcoming, efficient environment.

Skills

Proactive

Structured

People-centric

Organized

Solution-oriented

Education

Bachelor’s or Master’s degree in HR, Business Administration, Law, or related field

Job description

At Rydoo, we make expense management simple, so people can focus on the important work, not their receipts. More than one million users trust us to submit, approve, and control expenses faster and smarter.

Semine shares that same mission. Since 2015, the team has been building AI technology that removes the repetitive, time‑consuming parts of accounting, helping finance teams work smarter. In July 2025, Semine joined forces with Rydoo to shape the future of financial automation. Together, we’re creating a complete, AI‑powered platform that simplifies accounts payable and expense management, helping businesses run simpler, faster and smarter financial operations.

We’re a global team of +200 people who believe great tech should make life easier. If you have big ideas and want to build something that actually helps people, you’ll fit right in.

Snapshot

• Ambitious international team (200+ and growing)
• 33 nationalities speaking over 15 languages
• 9 offices across 3 continents
• Easy‑to‑use spend management app available on iPhone and Android
• Supporting over 10,000+ clients and 1 million+ users worldwide
• 4.6 employer score on Glassdoor

The Role

As a People Operations Specialist & Office Coordinator at Semine, you will be the heartbeat of our offices and the People Operations partner for the Nordic region, working closely with our Europe‑based People Operations team.

You’ll collaborate with experienced People Ops professionals who will guide and support you, sharing their knowledge as you grow together.

Your contributions won’t just influence processes, you’ll shape how people feel when they come to work.

We are looking for someone who is proactive, structured, and people‑centric, who thrives in a scale‑up environment where no two days look the same. You’ll manage office operations, elevate the employee experience, and drive People Operations across Norway, Sweden, and Finland, with the possibility to expand to additional countries as we continue growing.

You will create an inspiring workplace, ensuring employees feel welcomed, supported, and empowered to do their best work. This role is perfect for someone who enjoys ownership, sets clear expectations, and takes pride in building a productive and positive work environment.

Responsibilities

People Operations & HR Partnering

• Be the go‑to HR partner for employees and managers in Norway, Sweden, and Finland.
• Own the full employee lifecycle- from onboarding to offboarding.
• Support managers in employee development, performance, and retention.
• Advise on People matters: culture, labor law, HR policies, visas/work permits.
• Maintain accurate HR data, records, and compliance.
• Collaborate with payroll and benefit providers to ensure timely and accurate processing.

Culture, Development & Engagement

• Bring our culture to life through team events, initiatives, and rituals.
• Coordinate development and learning moments throughout the year.
• Drive engagement projects and foster a culture of feedback and continuous growth.

Office & Employee Experience

• Own and manage our offices together with designated people in the locations- ensuring a welcoming, efficient, and high‑energy environment.
• Lead office operations: supplies, vendors, contracts, facility coordination, mail, equipment.
• Coordinate office events, celebrations, afterworks, and in‑office experiences.
• Support onboarding logistics for new joiners and facilitate relocations for international hires.
• Champion workplace well‑being: ergonomics, meeting room optimisation, IT equipment allocation.
• Ensure the office runs smoothly by setting clear expectations, structure, and boundaries.

Security & Best Practices

• Follow Semine’s Information Security Policy and join regular training sessions.

Who You Are

• You build trust easily and communicate with clarity.
• You are highly organised, structured, and proactive.
• You enjoy taking ownership and improving how things work.
• You feel comfortable setting expectations and ensuring accountability.
• You thrive in a scale‑up environment where change and growth are constant.

• Based in Oslo.

• Experience in HR, People Operations- ideally in the Nordics.
• Understanding of HR policies, employment law, and HR operations.
• Experience supporting multiple countries is a strong advantage.
• Solution‑oriented mindset with the confidence to make decisions.

Education

• Bachelor’s or Master’s degree in HR, Business Administration, Law, or related field.

Languages

• Fluent English (C1+) and professional proficiency in Norwegian.
• Swedish or Finnish is a plus.

Travel

• Norway (Kristiansand): every two months
• Sweden and Finland: if needed
• Belgium: 2x per year

Next to our amazing team, informal & international company culture and our mission to become the #1 spend management tool, we offer some nice benefits that make working at Semine even more fun:

• A competitive package, including salary and benefits
• Upskilling through training and coaching programs
• Professional freedom and a flexible work environment
• Regular company and team events
• Wonderful international team with more than 33 different nationalities
• Spectacular onboarding program for all new joiners

Check us out

Website: https://semine.com/en/

LinkedIn: https://www.linkedin.com/company/semine/

Join Semine and leave your mark on the future of Spend Management – Ready to join?