Operations Coordinator, Facility

Tesla; Oslo; On-site; NOK 450,000 - 600,000; Full time

Job summary

A leading electric vehicle manufacturer in Oslo is seeking a Facility Coordinator to provide operational support and ensure efficient facility management. Responsibilities include handling facility requests, managing vendor relations, and coordinating repair/maintenance projects. Ideal candidates have experience in facilities management and excellent organizational skills. This role offers the opportunity to work in a dynamic environment with a collaborative team.

Qualifications

• Previous work experience in Facilities Management.
• Superior level of motivation and comfort working in a high energy, fast-paced environment.
• Collaborative attitude with strong communication skills.

Responsibilities

• Responsible for daily facility requests for Tesla locations.
• Coordinate prompt resolution of repair/maintenance requests.
• Manage invoices and vendor communications.

Skills

Facilities Management

Project Management

Communication Skills

Microsoft Office

Organizational Skills

Job description

What To Expect

Our Tesla facilities are on the front lines of our mission. The Facility Coordinator provides operational support to enable our locations to run as efficiently and effectively as possible and provide an exceptional experience to our employees and to our customers. The Facilities Coordinator successfully executes critical repairs/maintenance and inspection projects that are critical to support Tesla’s rapid growth while also ensuring stores continue to meet our evolving standards. This individual partners with various Places teams, as well as other Tesla departments and external vendors.

What You'll Do

• Responsible for daily incoming facility requests for Tesla locations and distribute accordingly within the region of responsibility.
• Coordinate and own prompt resolution of escal related to all repair/maintenance requests and recurring services (i.e. paint, landscaping, snow removal, etc.) within the region of responsibility along with the operation and payment of utilities in locations.
• Coordinate communication between stakeholders (e.g. property owners, local leadership) on all facility initiatives and projects.
• Manage invoices (check work completed, approve invoices, take care of incorrectly submitted invoices, support vendor in invoice process, late payments).
• Point of contact for vendors and internal customers (incoming R&M requests, answer questions, liaise between requester and vendor, etc.).
• Manage and onboard (new/small) vendor operational execution in regards to contract (KPI, SLA).
• Creation of purchase orders and management of invoices to support the implementation of services and assets at facilities.

What You'll Bring

• Previous work experience in Facilities Management.
• Superior level of motivation and comfort working in a high energy, fast-paced environment.
• Collaborative attitude and ability to thrive in a cross-functional team environment with strong communication skills, both written and verbal.
• Proven ability to influence key stakeholders and act as a well-respected, trusted partner.
• Exceptional organizational skills, Project Management and attention to detail.
• Proficient in Microsoft Office and proven ability to learn new systems quickly.
• Willingness to work on a flexible schedule.

Tesla