Executive Personal Assistant

Royal Mencap Society; London; Hybrid; NOK 393,000 - 423,000; Part time

Benefits offered by this job

Flexible location

Occasional travel

Job summary

Royal Mencap Society is seeking an Executive Personal Assistant to support the Directors and leadership teams. The role offers part-time hours (30 per week) with flexibility on location and minimal travel to London and other locations for team connectivity.

The successful candidate will manage diaries, coordinate meetings and events, take minutes and support senior leaders with confidentiality and discretion, helping priorities stay on track in a busy organisation.

Qualifications

• Previous experience in a similar role is essential.
• Experience of working with people with a learning disability, or a willingness to learn more.
• Ability to work flexibly, using initiative and drive to respond to unexpected situations and last-minute changes in a dynamic organisation.
• Confidence using Microsoft Teams, PowerPoint and other systems to produce documents and presentations in collaboration with senior leaders.
• Understanding of financial administration and budgets.
• Experience managing diaries, correspondence and telephone calls.
• Experience supporting senior leader recruitment and onboarding.
• Confidence in acting as the first point of contact for key stakeholders.

Responsibilities

• Oversee the busy and ever-changing diaries of the Directors, prioritising meetings and scheduling time for reading and preparation.
• Support senior leaders through excellent administrative and organisational skills.
• Coordinate projects, meetings and key events, ensuring actions are tracked and delivered effectively.
• Take minutes and assist in recruitment and onboarding processes.
• Build positive relationships across the organisation and promote professionalism and discretion.

Tools

Microsoft Teams

PowerPoint

Job description

We have an exciting Executive Personal Assistant role available to join our Executive Support Team.

This role will be open to offerpart time hours (30 hours per week). We are flexible around where you are located.Travel to London and other locations would be minimal – but we would encourage occasional travel for team connectivity.

As an Executive Personal Assistant you will be at the heart of the directorate's business operations and activities, taking ownership of the people and business needs of the Directors and the leadership teams. You will be anticipating the needs of the Directors and their team members and help them stay focused on their priorities by resolving operational and administrative issues before they arise. You will oversee the busy and ever-changing diaries of the Directors, prioritising meetings and scheduling time for reading, thinking and preparing as well as working with absolute discretion to ensure that the executive directors have everything they need to be effective and visible leaders.

What will you bring to the Executive Personal Assistant role?

We're looking for someone who shares Mencap's commitment to improving the lives of people with a learning disability and is passionate about promoting equity, diversity and inclusion in everything they do.

You'll be highly organised and adaptable, with the ability to manage multiple priorities in a fast-paced environment, confidently changing direction and re-prioritising when needed. Strong communication skills are essential, as you'll be working with a wide range of internal and external stakeholders, tailoring your approach and messaging to different audiences.

You'll have experience coordinating projects, meetings and key events, ensuring actions are tracked and delivered effectively. Confidence in taking minutes and supporting senior leaders through excellent administrative and organisational skills is important.

We're looking for someone who demonstrates professionalism, integrity and resilience, building positive relationships across the organisation and working collaboratively with colleagues at all levels. Above all, you'll be someone who takes ownership of your work and is always looking for ways to improve processes and make a positive impact.

Essential experience :

• Previous experience in a similar role is essential.
• Experience of working with people with a learning disability, or a willingness to learn more.
• Ability to work flexibly, using initiative and drive to respond to unexpected situations and last-minute changes in a dynamic organisation.
• Confidence using Microsoft Teams, PowerPoint and other systems to produce documents and presentations in collaboration with senior leaders.
• Understanding of financial administration and budgets.
• Experience managing diaries, correspondence and telephone calls.
• Experience supporting senior leader recruitment and onboarding.
• Confidence in acting as the first point of contact for key stakeholders.

We are proud to be a Disability Confident Leader and welcome applicants with disabilities to apply for all roles with us. To find out more about the scheme please visit the direct gov website.

We are an equitable, diverse and inclusive organisation and we particularly welcome and encourage disabled applicants and those from the Black and Asian communities to apply for the role as they are under-represented within the workforce.

Here at Mencap, we offer an impressive range of benefits designed to support and reward our employees to ensure that our teams feel valued and appreciated.

Our benefits package offers 32 days of paid holiday (including bank holidays, pro rata), along with a range of perks such as discounts at leading high-street retailers, access to health cash plans, interest-free loans, and many more exciting offerings.

About Mencap

Our vision is for the UK to be the best place in the world for people with a learning disability to live happy and healthy lives.

We're here to support people with a learning disability, their families and their carers . We fight for a kinder, fairer and more inclusive society for people with a learning disability to live in.

At Mencap, everyone works with people with a learning disability either providing support or advice, or alongside one another as colleagues.

Belonging at Mencap is for everyone, every day, everywhere.

Everyone is expected to treat people well and make Mencap an inclusive organisation.

Every day we grow and learn. It's okay to make mistakes but we learn from them and make changes

Everywhere people will feel respected, valued, and safe to be themselves.

We have Belonging network groups that meet online and are open to all colleagues. The groups include people who identify as Black and Asian, LGBTQIA+, disabled or with a long- term health condition, women, parents and carers, and their allies.

We want to encourage everyone to apply to work at Mencap and we offer a variety of different contract types and working patterns. We're not looking for specific experience. It is your personality and values that will make you a great colleague. We will train and develop you to succeed in the role you're applying for.

£24.785 per year (pro-rata) + excellent benefits