Economic and Development Services Coordinator

Clay County Board of County Commissioners; Trondheim; Presencial; NOK 316.000 - 370.000; Jornada completa

Descripción de la vacante

Clay County is seeking a dedicated Administrative Specialist to support the Economic and Development Services Director, performing confidential duties and handling records.

You will prepare notices, agendas, packets and minutes for planning and boards, conduct data research, manage correspondence, assist with budget preparation, and coordinate meetings.

Formación

• Must possess a high school diploma or GED; an Associate degree or higher preferred.
• Three years of experience working in a planning or economic development agency is ideal, but advanced administrative assistance experience in a related field will be accepted.
• A valid Florida Driver’s License with a clean driving history is required.

Responsabilidades

• Provide direct executive administrative support to the Economic and Development Services Director.
• Assist in preparing notices, agendas, packets, and minutes for the Planning Commission, Board of Adjustment, and Development Review Committee meetings.
• Conduct research to gather data on statistics or demographics for internal and external use.
• Receive and screen phone calls and emails, offer assistance to callers and visitors, direct the public to appropriate person for additional assistance as needed.
• Assist with the Department’s budget preparation, monitor expenditures and keep budget records.
• Maintain and file records and documentation; assist the department units as needed.

Conocimientos

Executive administrative support

Educación

High School Diploma or GED

Associate Degree or higher preferred

Herramientas

Microsoft Word

Microsoft Outlook

Microsoft Excel

Descripción del empleo

Clay County - Small Towns. Big Passions.

Pay:

$24.31 - $28.44

Job Summary

Perform a variety of responsible and confidential economic development and administrative duties in support of the Economic and Development Services Director.

Essential Duties and Responsibilities

• Provide direct executive administrative support to the Economic and Development Services Director.
• Assist in preparing items such as notices, agendas, packets, and minutes for the Planning Commission, Board of Adjustment, and Development Review Committee meetings.
• Conduct research to gather data on statistics or demographics for internal and external use.
• Receive and screen phone calls and emails, offer assistance to callers and visitors, direct the public to appropriate person for additional assistance as needed.
• Reserve and set up meeting rooms as required.
• Type and prepare various correspondence to include letters, memorandums, reports, and other documents; review information for accuracy and completeness; make corrections as needed; enter information into databases as necessary.
• Maintain and file records and documentation.
• Research and respond to requests for information concerning local economic development activities as appropriate.
• Facilitate and monitor the distribution of all Commercial/Residential plans for review; facilitate Driveway Permit applications.
• Assist with the preparation of the Department’s budget, maintain budget control and monitor Department expenditures.
• Maintain appropriate files.
• Assist the various works units of the Economic and Development Services Department as necessary, specifically Planning and Zoning, IMS/ Special Projects Coordinator, Special Magistrate, and Code Enforcement Division as needed.
• Able to work nights as needed when meetings are scheduled beyond normal working hours.
• Performs other duties as assigned.

Minimum Requirements

• Must possess a High School Diploma or GED equivalent; an Associate Degree or higher would be preferred. Three years of experience working in a planning or economic development agency is ideal, but advanced administrative assistance experience in a related field will be accepted.
• A valid Florida Driver’s License with a clean driving history is required.
• Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job.

Supplemental Information

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative, of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work effectively with co-workers, management, and other County employees, as well as the public in situations that require tact, discretion, and courtesy.

Must have the ability to read and analyze financial reports and legal documents.

When needed, must have the ability to respond to inquiries or complaints from citizens, regulatory agencies, or municipalities as well as being able to define problems, establish facts, and draw valid conclusions.

Must have excellent oral and written communications skills, with complete knowledge of English usage, spelling, grammar, and punctuation.

Requires knowledge of modern office practices and equipment, including Microsoft Applications such as Word, Outlook, Excel, etc.

Employees may be required to perform duties, including the employee’s normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during, and after hazardous weather or state of local emergency.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

The job description in no way implies that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Working Environment and Physical Demands

Position consists mostly of sedentary work that primarily involves sitting/standing in an office environment.

Must be able to remain in a stationary position 75% of the time.

The person in this position needs to be able to frequently move about inside the office to access files, documents and drawings, personnel, office machinery, etc.

Employee frequently positions self in order to retrieve maps, drawings and documents from storage in low, confined areas and in high, precarious places.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

The person in this position frequently communicates with the Board, other County employees, and the public at large regarding planning, development and zoning. Must be able to exchange accurate information in these situations.

Must be able to perceive, inspect, assess, and compare data, including graphically (maps).

Occasionally moves boxes, files, and/or large maps and drawing weighing up to 15 pounds.

The position primarily operates in an indoor, office environment. Employee is subject to exposure to dust.

The noise level in the work environment is usually moderate.

Clay County is an Equal Opportunity Employer and will not discriminate on the basis of race, color, religion, sex, national origin, disability, genetic information, or age.

Clay County is committed to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations. As part of our dedication to supporting veterans, we ensure that qualified veterans are given preferential treatment in our hiring process, in accordance with Florida Statute 295.07.

Eligible Veterans who believe they were discriminated against may file a complaint with the Florida Department of Veterans’ Affairs within 60 days of receiving notice of non-selection.