Clinical Trial Administrator | Oslo Area

FTNOR Fortrea Development Ltd, branch in Norway; Oslo fylke; On-site; NOK 320,000 - 520,000; Full time

Job summary

Fortrea is seeking to build a talent pool for Clinical Trial Administrator roles in Norway. The CTA supports Clinical Project Teams by handling study documentation, tracking, and administrative tasks to ensure quality data and smooth trial operations.

Responsibilities include maintaining TMF, preparing materials, coordinating with sites and vendors, and assisting investigator meetings. Fluency in English and local language is required, with a Diploma/Associate degree or equivalent and 1–2 years

Qualifications

• Diploma – Associate degree or equivalent.
• 1–2 years of relevant Clinical Research experience may be considered in lieu of education.

Responsibilities

• Document and track study activities using relevant forms and tools and PM systems.
• Assist in the preparation of study and site materials in accordance with SOPs.
• Complete minute taking and documentation for sponsor/external or internal teleconferences.
• Assist in setting up and maintaining tracking systems/spreadsheets for study supplies.
• Maintain the Project Directory.
• Provide support for Investigator Meetings; track attendees and information.
• Support project team with proofreading, mailings, shipping of study files and arranging meetings.
• Maintain TMF documentation and participate in TMF QC and archiving.
• Audit and CAPA tracking.
• Set up and maintain clinical investigator files and documentation.
• Liaise with vendors for printing materials and external systems access.
• Coordinate and plan study supply shipments with vendors.
• Maintain shipment information and courier tracking numbers.
• Prepare/assemble/ship supplies to sites pre-SIV.
• Generate CTMS site contact lists as needed.
• Collaborate with In-House CRA on data reconciliation with CTMS.
• Communicate with sponsors, sites and internal teams via email or courier/phone.
• Perform other admin duties as assigned.

Skills

English fluency

Local language fluency

MS Office

Education

Associate degree

Tools

MS Office

Job description

Are you looking to kickstart your career in clinical research and gain experience in a global CRO environment? Are you a proactive, detail-oriented individual who enjoys working in a dynamic international setting? Do you already have some understanding of clinical trials and want to develop your career within a world-leading clinical research organization? Join our talent pool and be among the first to be considered for exciting Clinical Trial Administrator opportunities as they become available. This role is for upcoming future opportunities that may arise at Fortrea in Norway.

Job Overview

The Clinical Trial Administrator (CTA) is an essential member of a Clinical Project Team responsible for the execution of a Clinical Research Project. The degree of responsibility given to the CTA shall reflect their experience, and level of contribution which they can make to the project. The CTA performs study-related tasks as required by the department, including (but not limited to): communicate with project team members regarding study updates, maintain documentation as required by protocols, SOPs and regulatory standards, to ensure timely production of high quality clinical data, provide systems support, track information related to the status of study activities and assist with general administrative functions as required. Activities will be conducted in compliance with Company or Sponsor SOPs and regulatory standards and guidelines applicable.

Summary of Responsibilities

• Document and track study activities using relevant forms and tools, as well as relevant Project Management Systems with guidance/support.
• Assist in the preparation of study and site-specific materials in accordance with relevant SOPs.
• Complete minute taking and documentation for sponsor/external or internal teleconferences as requested.
• Assist in setting up and maintaining tracking systems/spreadsheets for e.g., study supplies.
• Maintain the Project Directory.
• Provide support for Investigator Meetings; track meeting attendees and/or other information regarding the Investigator Meeting.
• Provide support to project team (e.g., proof-reading and editing correspondence, mailings, shipping of study files, faxing and photocopying documents, assembling study documents, and arranging meetings, etc.).
• Maintain Trial Master File documentation within the appropriate TMF platform, participate in TMF QC, as assigned, and track and /archive as applicable.
• Audit and CAPA tracking.
• Set up and maintain clinical investigator files and documentation.
• Liaise with vendors, as needed, for study conduct such as printing study materials and/or external systems access for study team members.
• Coordinate and plan study supply shipments with vendors.
• Maintain and confirm shipment information such as courier tracking numbers and date of shipping and delivery.
• Prepare/assemble/ship supplies to sites pre-SIV: Study File Notebooks, CRFs, other study-specific ancillary supplies (i.e., diary cards, patient visit reminders).
• Generate reports as needed, for example CTMS site contact information list.
• Work with the In-House CRA and other project team members on reconciliation of data with CTMS.
• General communications to sponsors, sites and internal team members via electronic mail or courier or telephone.
• Perform other administrative duties as assigned by Line Manager, Project Managers or Clinical Trial Lead.
• All other duties as needed or assigned.

Qualifications (Minimum Required)

• Diploma – Associate degree or equivalent.
• In lieu of the above requirement, candidates with 1-2 or more years of relevant Clinical Research experience in pharmaceutical or CRO industries may be considered.
• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.
• Speaking English and local language (fluent).
• Writing/Reading English and local language (fluent).

Experience (Minimum Required)

• Minimum one (I) year administrative experience or equivalent training.
• Good oral and written communication skills.
• Good organizational and time management skills.
• Computer literacy (Microsoft Office Suite (Word, Excel, PowerPoint)).
• Aptitude for handling and proof-reading numerical data, some spreadsheet software competency.
• Good typing skills.
• Good spelling and proof-reading skills.
• Ability to operate standard office equipment (e.g., fax, copier).
• Works efficiently and effectively in a matrix environment.

Learn more about our EEO & Accommodations request here.

Didn’t find what you were looking for? Join our Global Talent Network to stay connected with Fortrea, drive innovation and contribute to our mission of advancing life‑saving therapies for patients worldwide. Follow us and stay updated about Fortrea on LinkedIn, Facebook, X, Instagram, YouTube and Glassdoor.

At Fortrea, we're all about turning the "impossible" into "I'm possible." Together, we break barriers to deliver exceptional service to our patients, fueled by a shared commitment to teamwork and excellence. Regardless of your role, we're all family, working together to achieve extraordinary results. At Fortrea, your career isn't just a job – it's a journey of making the exceptional possible, every day.