Working Student - Payroll Operations & Process Automation

Fastned UK Limited; Amsterdam; Hybrid; EUR 18,000 - 26,000; Part time

Benefits offered by this job

Flexible hours around studies

Lunches and snacks at Amsterdam office

Urban Sports Club membership

Mental wellbeing resources

Job summary

Fastned UK Limited is seeking a proactive Working Student in Amsterdam with a passion for Data Analytics and AI Process Automation. You will support day-to-day payroll and accounting operations and contribute to automation projects to optimize global workflows.

You will join the Payroll Team, report to the Payroll Lead, and collaborate with HR and Accounting. This role offers flexible hours around studies and a hands-on chance to influence where Fastned expands next.

Qualifications

• Bachelor’s degree in Business, Data Analytics, Information Systems, or related field
• Strong analytical skills and high attention to detail
• Proficiency in Microsoft Excel; interest in Power BI, SQL, AI platforms or automation tools
• Ability to handle confidential payroll data with discretion
• Fluent in English (written and spoken)

Responsibilities

• Automate data flows from HiBob absence reports into monthly absence templates for multiple countries
• Consolidate working student hours into a Dutch payroll report
• Collect and consolidate net deductions for building access access issues
• Prepare monthly payroll balance sheet reconciliation accounts from Netsuite
• Administer current pension plan and assist with invoicing to Accounts Payable

Skills

Analytical mindset

Attention to detail

Microsoft Excel

Power BI

SQL

Process automation

English fluency

Education

Bachelor’s degree in Business/Data Analytics/IS

Tools

Dust AI

Netsuite/ERP familiarity

Job description

Location: Amsterdam

Weekly Hours: Between 16-20 hours per week

Start Date & Duration: Available immediately (6-month minimum commitment)

Join Fastned at the forefront of Europe’s electric vehicle and charging infrastructure revolution! Since 2012, Fastned has been building and operating a rapidly growing network of iconic fast-charging stations powered entirely by solar and wind energy — now spanning over 400 stations across nine countries in Europe. Our goal is 1,000 stations in prime locations.

We are seeking a proactive and detail-oriented Working Student with a strong passion for Data Analytics, and AI Process Automation. In this role, you will play a key part in supporting our day-to-day payroll and accounting operations while actively participating in innovative automation projects designed to optimize our global workflows.

In this role, you will be part of the Payroll Team, reporting to the Payroll Lead and collaborating closely with the HR and Accounting teams.

What you’ll be doing

1. Process Automation & Optimization

   • Data Flow Automation: Research and test the feasibility of automating data flows from HiBob absence reports into monthly absence templates for countries requiring recurring reporting.

   • Other payroll process automation.

   • AI Agent Development: Build and implement custom AI agents/ super agent (e.g.,via Dust) to streamline payroll queries and support broader operational automation goals.

2. Operational Support

   • Data Consolidation: Collect and consolidate working student hours (currently being sent by managers via email) into a clean, unified report for the Netherlands Payroll Specialist.

   • Collects (via payroll inbox) and consolidate the net deductions for loss of access to building card.

   • Prepares and monitors monthly overview of the car fines to be deducted through payroll.

   • Admin of current pension plan & preparation of invoice by department for Accounts payable.

   • Prepares monthly Payroll Balance sheet reconciliation accounts (Based on Netsuite reports)

Who we are looking for

• Currently pursuing a Bachelor’s in Business, Data Analytics, Information Systems, or a related field.
• Analytical Skills: Strong analytical and problem-solving mindset with high attention to detail.
• Technical Proficiency:
  • Proficiency in Microsoft Excel is required.
  • Hands-on experience or a keen interest in Power BI, SQL, AI platforms (e.g., Dust), or process automation tools is strongly preferred.
• Professional Integrity: Ability to handle sensitive, highly confidential payroll data with complete discretion.
• Language Skills: Fluent in English (written and spoken); additional European language skills are a plus.

What you get out of it

• Flexibility that fits your schedule. We'll coordinate your working hours around your studies, no forced trade-offs between work and university.

• Daily lunches, snacks and drinks at our Amsterdam office.

• Break a sweat and improve your well-being with our Urban Sports Club Subscription and additional weekly fitness classes (kickboxing & bootcamp) led by professional trainers.

• Mental Wellbeing with nilo health: Access to a confidential mental health platform offering 1-on-1 coaching with psychologists, group sessions, and a variety of digital self-care tools.

• Real responsibility from day one. At Fastned, we don't believe in busywork. We want you to think like a founder! Your input matters, and you'll be expected to take ownership. Your analyses will influence where Fastned builds next.

• An hourly salary of €16,25 gross (+ holiday pay).