Transport Billing Administrator

Arvato; Netherlands; Remote; EUR 29,000 - 37,000; Full time

Benefits offered by this job

Salary range €2,607–€3,349 per month

Additional leave option

Pension plan

Travel allowance

Gym discount

Bike plan

Career growth opportunities

Open working environment

Job summary

Arvato in the Netherlands is seeking a Transport Billing Administrator to ensure transport invoices and related records are accurate, complete and properly followed up.

You’ll verify transport invoices against agreements, maintain Excel control files, track discrepancies with carriers and internal stakeholders, and support timely follow-up of issues. This role emphasizes precision, ownership of routine tasks and improving information management.

Qualifications

• Experience in administration, logistics, transport, invoice processing or a similar role.
• Good working knowledge of Excel, including formulas, filters and data handling.
• Confidence working with large volumes of information and maintaining accurate records.
• Exceptional attention to detail and the ability to identify inconsistencies.
• Strong organizational skills, with the ability to prioritize and follow up on multiple tasks.
• Clear communication skills and the ability to coordinate with internal and external stakeholders.
• Reliable, proactive and able to work independently on routine tasks.
• Good command of English, both written and spoken; Dutch is an advantage.
• A willingness to learn and improve administrative processes.
• A practical and analytical approach to solving routine issues.

Responsibilities

• As a Transport Billing Administrator, you support transport business control by checking invoices, managing data and ensuring discrepancies are documented and resolved or escalated in a timely manner.
• You’ll work closely with colleagues and external transport partners to keep administrative processes running smoothly.
• A key part of your role is comparing invoices, rates and surcharges with the relevant agreements and rate cards.
• You’ll use Excel to organize information, monitor outstanding items and maintain accurate, up-to-date records.
• Your responsibilities will also include: Checking transport invoices, rates and surcharges against agreements and rate cards, and identifying errors or inconsistencies; Maintaining Excel control files, organizing large volumes of data and ensuring records remain accurate and up to date; Tracking corrections, outstanding issues and credit notes, and following up until items are closed; Documenting discrepancies, gathering supporting information and coordinating routine queries with carriers and internal stakeholders; Following established procedures and identifying opportunities to improve administrative workflows and communication.

Skills

Administration experience

Logistics experience

Invoice processing

Excel proficiency

Attention to detail

Organizational skills

Communication skills

Independent working

English proficiency

Dutch a plus

Tools

Excel

Job description

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Do you enjoy working with numbers, spotting inconsistencies and keeping administration under control? As a Transport Billing Administrator at Arvato, you’ll help ensure that transport invoices and related records are accurate, complete and properly followed up.

We are looking for a detail-oriented and organized colleague who is confident using Excel, comfortable managing large volumes of information and motivated to support our transport operations.

You’ll verify transport invoices against agreed rates and surcharges, maintain reliable control files and coordinate the follow-up of discrepancies with carriers and internal stakeholders.

This is a role for someone who enjoys working accurately, taking ownership of routine tasks and improving the way information is managed.

YOUR ROLE

As a Transport Billing Administrator, you support transport business control by checking invoices, managing data and ensuring discrepancies are documented and resolved or escalated in a timely manner. You’ll work closely with colleagues and external transport partners to keep administrative processes running smoothly.

A key part of your role is comparing invoices, rates and surcharges with the relevant agreements and rate cards. You’ll use Excel to organize information, monitor outstanding items and maintain accurate, up-to-date records.

Your responsibilities will also include:

• Checking transport invoices, rates and surcharges against agreements and rate cards, and identifying errors or inconsistencies;
• Maintaining Excel control files, organizing large volumes of data and ensuring records remain accurate and up to date;
• Tracking corrections, outstanding issues and credit notes, and following up until items are closed;
• Documenting discrepancies, gathering supporting information and coordinating routine queries with carriers and internal stakeholders;
• Following established procedures and identifying opportunities to improve administrative workflows and communication.

Throughout your role, you’ll combine analytical thinking with a structured, hands‑on approach. You’ll prioritize tasks, maintain complete documentation and make sure that issues are followed up consistently.

WHAT DO WE OFFER?

At Arvato, you can continue to grow. At our existing and new locations in The Netherlands, you’ll have the opportunity to take responsibility from day one and develop your expertise in a growing international organization.

We offer:

• A gross monthly salary between €2.607 and €3.349 (based on 40 hours and depending on experience);
• Option to purchase additional leave;
• Pension plan;
• Travel allowance;
• Discount on gym membership and bike plan;
• A versatile role with room for initiative, development and professional growth;
• An open working environment with short communication lines;
• Excellent development and career opportunities within a growing international organization.

You start with a temporary contract with the possibility of a permanent contract.

You must have the legal right to work in the Netherlands when you apply.

YOUR PROFILE

We are looking for a reliable, proactive and detail‑oriented colleague with strong administrative skills, an analytical mindset and a structured approach to follow‑up.

• Experience in administration, logistics, transport, invoice processing or a similar role;
• Good working knowledge of Excel, including formulas, filters and data handling;
• Confidence working with large volumes of information and maintaining accurate records;
• Exceptional attention to detail and the ability to identify inconsistencies;
• Strong organizational skills, with the ability to prioritize and follow up on multiple tasks;
• Clear communication skills and the ability to coordinate with internal and external stakeholders;
• Reliable, proactive and able to work independently on routine tasks;
• Good command of English, both written and spoken; Dutch is an advantage;
• A willingness to learn and improve administrative processes;
• A practical and analytical approach to solving routine issues.

WHAT’S NEXT

Our process is fast and straightforward:

• Phone interview with the recruiter;
• First interview on‑site;
• Second interview;
• Feedback within 48 hours.

Arvato is an equal opportunity employer. We assess candidates based on talent and motivation.

Ready to make an impact on accurate and efficient transport operations in an international supply chain environment?

Additional Information

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here.