Trainee (Leveraging Administration for Automation, AI and Digitisation)

European Medicines Agency

Amsterdam

Hybrid

EUR 21,000 - 25,000

Part time

12 days ago

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Benefits offered by this job

Monthly stipend €2,049.77

Travel contribution

Mentor support

Teleworking up to 40%

Job summary

The European Medicines Agency (EMA) in Amsterdam is offering a 10‑month Traineeship under the Leveraging Administration for Automation, AI and Digitisation Office. The role focuses on supporting the development and implementation of an AI‑driven solution to optimise administrative workflows within the EMA’s Administration Division, with hands‑on experience in project delivery in a regulatory setting.

Ideal candidates are motivated graduates or students (Erasmus+ or similar) who can contribute to

Qualifications

EU/EEA citizen with a relevant university degree or enrolled in Erasmus+ or similar program.
Knowledge of Python for data processing and AI tool usage.
Willingness to work in a regulatory environment and collaborate with teams.

Responsibilities

Contribute to planning and coordination of the chosen AI project including design, testing and rollout activities.
Gather and analyse business requirements to align the AI solution with operational needs and improvement goals.
Collaborate with LEAAAD members and divisional teams to ensure integration and adoption of the AI tool.
Participate in data preparation, model evaluation and performance monitoring to ensure quality and accuracy.
Document outcomes, lessons learned and recommendations for future AI initiatives.

Skills

Python

Power BI

Education

University degree

Job description

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Trainee (Leveraging Administration for Automation, AI and Digitisation)

Selection procedure reference: EMA/TR/11582

Deadline for applications: 30 September 2026 23:59 CEST

The European Medicines Agency (EMA) is a decentralised agency of the European Union (EU), located in Amsterdam. It began operating in 1995. It is responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU.

This traineeship opportunity is now open for applicationsuntil 30 September 2026 23:59 CEST, with an intake on 1 March 2027.

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students, who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe. The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience.

We are looking for a trainee in the Leveraging Administration for Automation, AI and Digitisation Office.

Specific objectives and projects

The traineeship position is part of the A‑Division’s digitalisation working group, LEAAAD (Leveraging Administration for Automation, AI and Digitisation).

The trainee will directly contribute to the development and implementation of an identified AI‑driven solution (TBC) aimed at simplifying and optimising administrative workflows within the EMA’s Administration Division as per digitlisation roadmap. This role offers hands‑on experience in project delivery and exposure to practical applications of AI in a regulatory environment.

Key responsibilities include:

Contributing to the planning and coordination of the selected AI project, including design, testing, and rollout activities.

Gathering and analysing business requirements to align the AI solution with operational needs and process improvement goals.

Collaborating with LEAAAD members and divisional teams to ensure effective integration and adoption of the AI tool.

Participating in data preparation, model evaluation, and performance monitoring tasks to ensure quality and accuracy.

Documenting outcomes, lessons learned, and recommendations for future AI or automation initiatives within the division.

Learning outcomes

The trainee will benefit from the following learning outcomes:

Understand how AI and automation can be applied to streamline administrative processes in an EU agency.

Translate business needs into concrete AI solution requirements (user stories, use cases, basic acceptance criteria).

Gain hands‑on experience in the lifecycle of an AI project: problem definition, experimentation, testing, implementation, and iteration.

Learn to collaborate effectively with multidisciplinary stakeholders in a project setting.

Develop practical skills in using AI tools or platforms relevant to the chosen initiative (e.g. bots, LLM‑based assistants, workflow automation tools).

Build competencies in documenting AI project decisions, assumptions, limitations, and lessons learned for future reuse and governance.

Strengthen communication skills by presenting AI project progress, outcomes, and benefits to non-technical audiences.

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway;

possess a relevant u niversity degree (minimum of three years or more) that must have been obtained between 30 September 2025 and 30 September 2026orbe a university student on an Erasmus + or a similar programmeor a PhD student or a Master's student with a previous fully finished degree

For criteria 1 and 2, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result inthedisqualification from the procedure.

Additional skills

In addition to the eligibility criteria, you will have:

Knowledge of Python: data cleaning (Pandas, NumPy), data visualization (Plotly) and data validation (Pydantic/Regex)

Knowledge of PowerBi (desired)

You will demonstrate the following behavioural competencies:

Interpersonal skills

Working with others

Research and analytical skills

Learning and development

Conditions of traineeship

The traineeship is offered for 10 months (1 March 2027 – 31 December 2027) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of € 2,049.77 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

The conditions of employment are stated in the Executive Decision on rules governing the traineeship programme at the EMA available here .

Expected selection timelines

Deadline for applications

Deadline for applications 30 September 2026 23:59 CEST

Assessments (remote)

Assessments (remote) From mid-October 2026 to mid-November 2026

Decision and offers

Decision and offers By end of December 2026

Placement start

Placement start 1 March 2027

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Join us to work for every patient in Europe!

Who we are?

Serving a population of 500 million citizens, we promote and protect public animal health in EU Member States, as well as the countries of the European Economic Area, by ensuring that all medicines available on the EU market are safe, effective and of high quality.

What do we offer?

Meaningful work contributing toprotecting the health of every individual and animal in Europewithin multinational, multidisciplinary team

Development opportunities (e.g. internal mobility, mentoring, peer coaching, career reflection programme, etc.)

Work-life balance(flexible working arrangements, teleworking, generous annual leave plus official holidays)

(applicable only to Temporary Agentand Contract Agent vacancies)

In principle, initial 5 year renewable contract with competitive monthly nationaltax-free salaryand household & children’s allowances (where applicable).