Technical Project Coordinator

Aidence; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Job summary

Aidence in Amsterdam is seeking a Technical Project Coordinator to drive healthcare IT and clinical AI project delivery from kickoff through go-live. You will maintain project plans, timelines, and resource trackers, coordinating across Software Engineering, Product Management, Clinical Specialists, and Client Operations to meet schedule, quality, and operational requirements.

The role includes drafting status updates, managing documentation, supporting readiness activities, tracking

Qualifications

• 2+ years of experience in project coordination/management.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively across technical, clinical, and commercial stakeholders.
• Experience in Agile/Scrum software development environment (preferred).
• Proficiency with PM tools such as Jira, Confluence, Asana, Trello (required).
• Bachelor's degree in business administration, healthcare administration, information technology, or related field (required).
• Familiarity with healthcare compliance, medical imaging, or clinical workflows (preferred).
• MS Office and Google Workspace skills (Word, Excel, PowerPoint) (required).
• CAPM, PMP, or progress toward credential (preferred).

Responsibilities

• Coordinate healthcare IT and clinical AI project delivery from kickoff to go-live.
• Maintain project plans, milestones, and cross-functional communication across teams.
• Manage project documentation and action items; support readiness activities.
• Monitor progress against milestones and elevate risks to leadership.
• Coordinate go-live readiness activities and testing checkpoints.
• Draft and distribute clear project status updates to stakeholders.
• Serve as central contact for queries among engineering, clinical, product, and client-facing teams.
• Schedule meetings, prepare agendas, capture decisions and follow through.
• Organize repositories, templates, agreements, manuals, and reports with version control.
• Support dependency tracking across workstreams and PMO processes.

Skills

Project coordination

Communication

Independent & collaborative work

Agile/Scrum

Jira

Confluence

Asana

Trello

Office & productivity tools

Education

Bachelor's degree (business/IT/healthcare)

Tools

Jira

Confluence

Asana

Trello

Job description

Responsibilities

• The Technical Project Coordinator is responsible for coordinating and tracking healthcare IT and clinical AI project delivery from kickoff through go-live
• This role maintains project plans and milestones, facilitates cross-functional communication across Software Engineering, Product Management, Clinical Specialists, and Client Operations, manages project documentation and action items, and supports readiness activities so projects meet schedule, quality, and operational requirements
• Maintain and update project plans, timelines, and resource trackers for assigned healthcare IT and clinical AI projects
• Monitor progress against milestones, identify potential delays or bottlenecks, and elevate risks and issues to project leadership
• Coordinate cross-functional go-live readiness activities, including pre-launch requirements, testing checkpoints, and operational readiness criteria
• Draft and distribute clear project status updates and go-live communications to internal teams and external stakeholders
• Serve as a central point of contact for project queries and information flow among engineering, clinical, product, and client-facing teams
• Schedule project meetings, prepare agendas and pre-read materials, capture decisions and action items, and follow up with owners through completion
• Organize and maintain project repositories, templates, agreements, manuals, and reports with current, accessible version control
• Support dependency tracking across workstreams and help keep delivery aligned to agreed scope and timelines
• Apply established PMO processes and tools (for example, Jira, Confluence, or equivalent) to keep status accurate and visible
• Contribute to continuous improvement of project tracking, documentation, and communication practices

Qualifications and Requirements

2+ years of experience in project coordination, project support, or project management, preferably in healthcare, IT, software development, or biotechnology (required)Strong written and verbal communication skills, including the ability to synthesize discussions into concise, actionable summaries (required)Ability to work independently and collaboratively across technical, clinical, and commercial stakeholders (required)Preferred: Experience in an Agile or Scrum software development environmentProficiency with project management tools such as Jira, Confluence, Asana, Trello, or equivalent (required)Bachelor's degree in business administration, healthcare administration, information technology, or a related field, or equivalent practical experience (required)Preferred: Familiarity with healthcare compliance, medical imaging, or clinical workflowsStrong Microsoft Office and Google Workspace skills, including Word, Excel, and PowerPoint (required)Strong organization, prioritization, and attention to detail when managing multiple overlapping tasks and projects (required)Preferred: CAPM, PMP, or active progress toward a project management credentialCompletes job responsibilities in a quality and timely mannerFollows all local, regional and country laws concerning employmentPromotes good public relations on the phone and in personFollows all DeepHealth policies and proceduresReports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with DeepHealth guidelinesAdapts and is willing to learn new tasks, methods, and systemsCommunicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, visitors, and vendorsPractices universal safety precautionsFollows data privacy, compliance, safety and confidentiality standards at all timesDemonstrates initiative, personal awareness, professionalism and integrity, and exercises confidentiality in all areas of performanceThe employee must be able to perform the essential duties and responsibilities of the position, with or without reasonable accommodation