Specialist, Planner - Scheduler

Biopharma Careers; Leiden; On-site; EUR 70,000 - 90,000; Full time

Job summary

Bristol Myers Squibb is seeking a maintenance planner/scheduler to sustain a cell therapy manufacturing facility. The role emphasizes planning preventive maintenance, coordinating with external vendors, and ensuring compliance and safety.

The candidate will manage Maximo/CMMS data, prepare work orders, and liaise with system owners to determine scope. Strong Dutch and English communication are required for success in this role.

Qualifications

• Bachelor's degree in engineering or related discipline.
• Minimum 4 years' experience in Clean Utilities/biopharmaceutical maintenance or related fields.
• Experience with CMMS (Maximo) and vendor contracts.
• Fluent in Dutch and English, both written and spoken.

Responsibilities

• Plan all Preventive Maintenance and On Demand Corrective Work Orders prior to scheduling to ensure parts, tools, drawings and equipment are available.
• Serve as point of contact for technical discussions with external vendors on maintenance/calibration work.
• Coordinate safety permits and ensure training/equipment compliance with BMS requirements.
• Maintain Maximo/CMMS data, generate work orders, and coordinate vendor visits.
• Prioritize and schedule work orders based on scope and facility workload.

Skills

Communication skills

Dutch (NL)

English

Education

Bachelor's degree in engineering or related discipline

Tools

Maximo CMMS

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”, a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Position Summary

The purpose of this role is to plan and schedule maintenance and calibration work in order to sustain a cell therapy biotechnology manufacturing facility in an audit-ready, compliant state. In the future, this role may develop in a dedicated planner or scheduler role.

Key Responsibilities

Plan (What and How)

• Plan all Preventive Maintenance and On Demand Corrective Work Orders prior to being Scheduled to ensure all necessary parts, tools, drawings, and equipment, are available for the F&E Technician/ External Vendor to perform work
• Point of contact for all technical discussions with external vendors regarding maintenance and calibration work they will complete or have completed on site
• Point of contact for all vendor Service documents that were not handed over at the time the work was completed
• Ensure all critical/ required spare parts are purchased and stored in secure location for each system type
• Verify that all required safety permits are approved and obtained where required
• Prepares or arranges for any Job Safety Permits such as LOTO, Hot Work, Confined Space, Roof Access, Fire System Impairment, etc.
• Liaise with vendors before they start work to ensure their training, equipment, spare parts, PPE etc. is suitable and conforms to BMS requirements

Schedule (Who and When)

• Maintain the Maximo/ CMMS system to ensure that equipment, instrumentation, maintenance schedules, personnel and spare parts are correctly set up and maintained.
• Generates planned and unplanned work orders on Maximo/ CMMS & checks work requests on a daily basis
• Works with vendor to organize and agree dates for vendor visit for Maintenance activities
• Collects all the information needed to complete the work request, consulting the requestor as needed
• Create appropriate type of work order based on work request asset criticality
• Establish Priority of work order based on final scope of work
• Ensure attachments included in work request are noted in work description
• Communicates status of WO to the Equipment Owner and appropriate departments
• Consults with F&E or System Owner to determine the scope of activities needed to accomplish the work request
• Prioritizes and Schedules the WO based on initial information and current workload of the facility and assign work to appropriate technician
• Issues Maximo / CMMS reports in a timely manner to agreed recipients
• Approves and completes work orders on Maximo/ CMMS

Qualifications & Experienc e

Education

• Knowledge of maintenance, operations and engineering generally attained through studies resulting in a bachelor’s in engineering, a related discipline, or its equivalent
• undefined

Experience

• A Minimum 4 years’ experience in one of the following fields: Clean Utilities Operations/Maintenance, (Biopharmaceutical) Process Equipment Maintenance, Experience with the alignment of Manufacturing Schedule with the Maintenance Schedule.
• Experience in developing and following up on contracts with outside vendors in the performance of maintenance activities
• Working knowledge of a Computerized Maintenance Management System (CMMS), such as Maximo or similar.
• Self-motivated, pro-active, and able to work with minimal supervision
• Good written and verbal communication skills in Dutch and English

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access your complete Equal Employment Opportunity statement.

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