Senior Admissions Officer

International School Hilversum; Hilversum; On-site; EUR 21,000 - 32,000; Part time

Benefits offered by this job

Year-end bonus

Travel allowance

Staff parking space

Job summary

International School Hilversum is seeking an energetic Senior Admissions Officer to guide families through the enrolment process and coordinate tours. You will work closely with the Head of Admissions to balance enrolment numbers and ensure accurate records.

The role emphasizes excellent communication, teamwork, and handling confidential information within a diverse school community. The position is 28 hours per week and involves occasional after-hours events.

Qualifications

• Excellent verbal and written English communication.
• Experience in admissions, student administration or international environments is preferred.
• Comfortable working in a diverse school community.

Responsibilities

• Be the primary contact for families exploring enrolment and provide personalised guidance.
• Organise and conduct school tours highlighting programmes and campus life.
• Support strategic enrolment planning with the Head of Admissions.
• Manage secondary admissions records and ensure data quality and compliance.
• Coordinate with departments to admit new students smoothly and on time.

Skills

Communication

International mindset

Organisational skills

Team collaboration

Discretion

Tools

OpenApply

iSAMS

Job description

Senior Admissions Officer

International School Hilversum is seeking an energetic, internationally minded and highly organised Senior Admissions Officer. You will be an excellent communicator and collaborative team player who enjoys working with students, families and colleagues from diverse cultural backgrounds.

This is a 28-hour-per-week position, with the hours spread over five working days. The distribution of hours supports consistent availability for students, families and colleagues throughout the school week.

You are:

• Energetic, proactive and service-oriented.
• Internationally minded and comfortable working in a culturally diverse school community.
• An excellent communicator, both verbally and in writing.
• Warm, approachable and confident when supporting prospective and current families.
• A collaborative team player who builds positive working relationships across departments.
• Highly organised, accurate and able to manage several priorities and deadlines.
• Discreet and professional when handling confidential student and family information.
• Confident using digital administration and student-information systems; experience with OpenApply and iSAMS would be an advantage.
• Flexible and willing to contribute to occasional events outside regular working hours.
• Relevant experience in admissions, education, student administration or an international environment would be an advantage.

The Senior Admissions Officer will:

• Serve as the primary contact for families interested in enrolling their child, answering enquiries, providing accurate information and offering personalised guidance throughout the admissions process.
• Arrange and conduct school tours for prospective families, introducing the school’s programmes, values and learning environment.
• Work with the Head of Admissions to support strategic enrolment planning and help maintain balanced student numbers across year groups and programmes.
• Oversee the administration of Secondary School admissions, ensuring accurate records, high-quality data and compliance with relevant policies and enrolment requirements.
• Coordinate with academic departments and support teams to ensure the smooth induction of students arriving during the school year.
• Liaise with the Primary School Administrator to support students progressing from Primary to Secondary education.
• Play a key role in the Grade 7 admissions process for bilingual/tweetalig VWO students, including participating in open days and coordinating open-lesson afternoons.
• Support Grade 7 admissions for IPS students by liaising with the IPS Admissions Department and organising trial-lesson afternoons.
• Manage the school’s online admissions systems, including OpenApply and iSAMS, and ensure that information is entered and maintained accurately.
• Prepare preliminary transcripts and verify documents for current students applying to external institutions.
• Work with the Well-Being Coach to conduct exit interviews with departing students and gather feedback that can inform student support and school improvement.
• Coordinate the annual re-enrolment process, ensuring timely communication with families and supporting retention planning for the following academic year.
• Collaborate with the Inclusion Team when required to support suitable student placement and inclusive admissions practices.
• Attend recruitment events, information evenings, open days and other admissions-related activities as required.

Join our international community

This is an engaging and varied opportunity for an admissions professional who wants to make a meaningful contribution to the experience of students and families. You will join a collaborative international school community in which clear communication, inclusion and excellent student support are highly valued. International School Hilversum welcomes applications from candidates who share our commitment to an inclusive, respectful and internationally oriented learning environment.

We belong to the Alberdingk Thijm Scholen group and enjoy the support of our board and collaboration with our sister school International School Laren.

We are in the heart of Hilversum within 15 minutes walk from Hilversum station or 10 minutes walk from Hilversum Sportpark station. We also have a parking space offering free parking to staff on the school grounds.

Salary will depend on your background and experience in accordance with the Dutch CAO-VO. This includes benefits like a year-end bonus and travel allowance. We cannot offer international relocation costs or housing.

Dit zijn de voordelen van werken bij Alberdingk Thijm Scholen

• Kennisuitwisseling en doorgroeimogelijkheden
• Moderne ict-voorzieningen en je eigen tablet or laptop
• Een goede begeleiding voor starters, stagiaires en zij-instromers
• Jezelf blijven ontwikkelen via de Alberdingk Thijm Academie
• Een flexibele pool voor invalkrachten
• Volop sport en ontspanning
• Meer dan 1.000 leuke collega's!

Alberdingk Thijm Scholen streeft naar een open en transparante sollicitatieprocedure waarin we iedereen gelijke kansen bieden.