Proposal Specialist

DroneShield Limited; Amsterdam; Hybrid; EUR 60,000 - 90,000; Full time

Job summary

DroneShield Group Pty Ltd seeks a Proposal Specialist to own select proposal responses—tenders, RFIs, RFQs—across European and international defence and security markets in support of regional Commercial Directors. The role can be in-office or hybrid, with a typical three days per week at our Amsterdam HQ.

Collaborate with sales, engineering, legal, finance, and executives; manage inputs from cross-functional teams to develop compliant, high-quality submissions and maintain a library of reusable

Qualifications

• Exceptional writing, editing, and structuring skills.
• Outstanding independent organisational and project management skills.
• Skilled at working cross-functionally with local and remote teams.
• Proficient in Microsoft Office, SharePoint, Teams, Jira and Salesforce.

Responsibilities

• Own and manage the full lifecycle of proposal responses from initial RFP review to final submission—including internal gating reviews, compliance, scheduling, content development, and delivery.
• Lead the writing effort, developing high-quality narrative content across technical, management, and executive sections.
• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.
• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.
• Run internal reviews and incorporate feedback to improve response quality continually.
• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate.

Skills

Writing

Project management

Cross-functional collaboration

Organizational skills

Tools

Microsoft Office

SharePoint

Teams

Jira

Salesforce

Job description

Proposal Specialist

Work with cutting-edge AI technology that helps make the world a safer and more secure place. DroneShield (ASX:DRO) develops market-leading counter-drone solutions used by military organisations, government agencies, airports, critical infrastructure operators, and law enforcement operating in some of the most challenging and high-stakes environments in the world. Employees work at the forefront of innovation, solving complex technical problems and delivering mission-critical capabilities where performance, reliability, and speed matter.

As an ASX200-listed company and the world's only publicly listed pure-play counter-drone business, DroneShield is experiencing rapid growth. Revenue increased from A$57 million in 2024 to more than A$217 million in 2025, supported by record profitability, a global sales pipeline exceeding A$2.5 billion, and annual R&D investment of over A$50 million.

Since 2017, DroneShield has grown from 11 employees to more than 550 globally, with operations across Australia, the United States, Europe, and the Middle East, supporting customers in over 70 countries.

DroneShield's Amsterdam office serves as the company's European hub, supporting regional customers, partnerships, and growth across defence, security, and critical infrastructure markets.

About the role

DroneShield seeks a Proposal Specialist to own select proposal responses—including tenders, RFIs, RFQs, and others—across European and international defence and security markets in support of regional Commercial Directors.
This role will be in‑office or hybrid with an expectation of generally working at least 3 days per week from our Amsterdam European HQ.
This role is ideal for a strategic doer—someone comfortable managing a proposal response while writing the bulk of it.

You will collaborate closely with sales, engineering, legal, finance, and executive stakeholders. You will manage inputs across cross‑functional teams to develop compelling, high-quality, compliant proposals. This is a hands‑on role suited to someone who thrives in a fast‑paced environment and is passionate about delivering winning bids.

Responsibilities, Duties and Expectations

• Consult and collaborate with Commercial Directors in vetting and critically evaluating inbound opportunities.
• Own and manage the full lifecycle of proposal responses from initial RFP review to final submission—including internal gating reviews, compliance, scheduling, content development, and delivery.
• Lead the writing effort, developing high-quality narrative content across technical, management, and executive sections.
• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.
• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.
• Run internal reviews and incorporate feedback to improve response quality continually.
• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate.

Qualifications, Experience and Skills

• 2+ years of hands‑on experience in technology proposal development, preferably in defence, aerospace, or dual‑use sectors.
• Familiarity with defence and/or government procurement.
• Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself.
• Outstanding independent organisational and project management skills—you can autonomously manage internal and external stakeholders and multiple bids simultaneously under tight deadlines.
• Experience with defence industrial participation (offset) programs is highly desirable, including the ability to assess offset obligations, develop industrial participation strategies, model offset credit requirements, engage with local industry partners, and support compliance reporting for government defence procurements in Europe and other international markets.
• Skilled at working cross‑functionally with local and remote technical and non-technical teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), collaboration tools (e.g., SharePoint, Teams, Jira), and Salesforce.

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.

Data Privacy

DroneShield Group Pty Ltd collects and processes personal information for recruitment and hiring purposes. Where applicable, personal information is processed on the basis of DroneShield's legitimate interests in assessing and selecting candidates for employment. For further information regarding how we collect, use, disclose, store and retain personal information, including your privacy rights, please refer to our Privacy Policy: https://www.droneshield.com/privacy-policy

Demographic Question

The following question is optional. If you choose to respond, your answer will be used only for diversity reporting and monitoring purposes and will not be used when assessing your suitability for employment. How would you describe your gender identity?

DroneShield proudly supports employment of veterans in our Australian and U.S. offices and welcomes role applications from them. We encourage all applicants to voluntarily share details of prior military service. We foster a diverse workplace, with focus on multicultural teams, flexibility in the workplace, and a supportive environment.