Project Coordinator – Fragrance Development Support (Fixed Term)

Bell Flavors & Fragrances; Hilversum; Presencial; EUR 33.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

8% holiday allowance

Performance-based annual bonus (AIP)

Individual Choice Budget (IKB)

25 vacation days

Descripción de la vacante

IFF in Hilversum, Netherlands, is seeking a Project Coordinator for a fixed-term, onsite role. The 40-hour week role spans 6 months, focusing on coordinating fragrance development projects, communications, and cross-functional collaboration within a global team.

You will manage project plans, track resources and lead meetings, while building knowledge of account strategy and ensuring efficient data handling in our systems.

Formación

• Available for a full-time role (40 hrs/week) for 6 months.
• Strong English communication skills, both written and verbal.
• Highly organized with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proactive and self-motivated with a problem-solving mindset.
• Comfortable working both independently and as part of a cross-functional team.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint); SAP is a plus.
• Interest in project coordination, innovation and the fragrance industry.

Responsabilidades

• Project Coordination: translate briefs into a manageable project plan and communicate to the team; monitor against plan parameters.
• Account Strategy: build knowledge of account strategy based on Category/Region and maintain client portfolio understanding.
• Business Process Management & Systems: ensure knowledge of sampling/shipping; navigate IFF tools and keep data up-to-date; contribute to best practices.
• Reporting: support project and center reporting and analyze costs to identify optimization opportunities.

Conocimientos

English proficiency

Organized

MS Office (Word/Excel/PowerPoint)

SAP experience

Fragrance industry interest

Herramientas

MS Office

SAP

Descripción del empleo

Project Coordinator – Fragrance Development Support (Fixed Term)

Hilversum (Liebergerweg), Netherlands — Full time — Posted Today — End Date: November 30, 2026 (27 days left to apply) — R23109

Job Summary

Do you have a strong interest in fragrance and product development? Are you a service‑oriented team player with a can‑do attitude? Do you possess strong organizational and planning skills to coordinate a large number of projects? If the answer is yes, then this is your opportunity to join a dynamic and motivated team of Project Coordinators! IFF is a global leader in flavours, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Scent: Harnessing the full emotional power of scent, driven by pioneering creativity, science, consumer expertise and a mindful approach to fragrance design. The role is based in Hilversum, the Netherlands (onsite role). Be part of a collaborative, detail-oriented and international team where together we create innovative fragrance solutions for leading global brands. Your potential is our inspiration!

As a Project Coordinator you will spend your time…

Project Coordination

• Understanding brief objectives and translate into manageable project and supporting communication of the approved project plan to the team members; accountability for controlling and monitoring with regards to the project plan and brief parameters


• Ensuring that all the resources (benchmarks, bases, oils for CI tests) needed for the project are available at the Creative Center; facilitating the network and planning of the projects


• Accountability for delivering the project successfully from a logistics perspective and following the project through until closure with final result recorded in the project management system PUMA


• Facilitating customer visits, meetings and distributing minutes

Account Strategy

• Building knowledge of the account strategy based on Category/Region


• Building and maintaining knowledge of customer portfolio, activities, strategy, brand, market and decision‑making process

Business Process Management & Systems

• Ensure full knowledge of sampling and shipping process


• Agile usage and navigation of IFF tools and systems ensuring information is up‑to‑date and according to business standards; contribute to and lead identification, development, and roll out of best practices

Reporting

• Contribute to project and creative center reporting and analysis, while monitoring Cost to Serve and project-related expenses to identify and drive cost optimization opportunities.

What Makes You the Right Fit

• Available for a full‑time role (40 hrs./ week) for 6 months.


• Strong English communication skills, both written and verbal.


• Highly organized with excellent attention to detail.


• Ability to manage multiple priorities and meet deadlines in a dynamic environment.


• Proactive and self‑motivated with a problem‑solving mindset.


• Comfortable working both independently and as part of a cross‑functional team.


• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint. Experience with SAP is a plus


• Interest in project coordination, innovation and the fragrance industry.

How Would You Stand Out?

• Curiosity about fragrance development, consumer products and innovation processes.

Why Choose Us?

• 8% holiday allowance and a performance based annual bonus scheme (AIP) for eligible roles


• Individual Choice Budget (IKB), which can be used flexibly (e.g., additional vacation days or monthly payout)


• 25 vacation days plus additional ADV days


• Commuting allowance (€0.23/km, up to 72 km one way) or full reimbursement of public transport (2nd class) OR lease car (role based)


• Attractive pension scheme, company‑paid disability insurance and enhanced parental leave


• Access to an Employee Assistance Program (EAP) providing discreet wellbeing, financial, and personal support, along with employee resource groups and year‑round activities such as workshops, sports events, volunteering, and social gatherings. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more