Portfolio Transition & Regulatory Operations Specialist

Genencor International; Leiden; On-site; EUR 55,000 - 85,000; Full time

Job summary

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences with a Leiden base. The role coordinates regulatory and documentation transitions to protect market access and maintain customer support across the Animal Nutrition & Health portfolio.

The specialist will manage technical reports, product documents and labels during the Danisco-to-IFF transition, ensuring complete traceability and auditable closure across regions and teams.

Qualifications

• Experience in regulatory operations and document management.
• Ability to manage complex documentation across products and markets.
• Strong accuracy, organization and follow-through in high-volume records.
• Effective cross-functional collaboration with Regulatory, Quality, Legal and Commercial teams.
• Experience with auditable records and document control workflows.

Responsibilities

• Coordinate transition of reports, labels, SDS, and docs across products and markets.
• Support preparation and tracking of product registrations and revalidations.
• Maintain a complete transition register for owners, dependencies, and status.
• Coordinate cross-functional reviews with Regulatory, Quality, Legal and Commercial teams.
• Ensure traceability and auditable closure of document updates.
• Identify missing information and schedule risks; escalate to experts.
• Provide updates on product readiness for customers and market continuity.

Skills

Regulatory operations

Product stewardship

Technical documentation

Quality documentation

Portfolio data management

Education

Science/regulatory affairs/quality information management degree or equivalent

Job description

Job Summary

Are you a detail-oriented implementation professional who can coordinate complex product and document changes without losing pace or accuracy? IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products. Within Health & Biosciences, we channel our passion for nature and bioscience into sustainable, life-enhancing technologies that power innovative solutions across healthcare, food, consumer and industrial markets. This role will coordinate the product, technical documentation and regulatory work required to replace Danisco references with IFF. The specialist will bring structure and follow-through across products, markets, documents and approvals to protect market access and maintain customer support. The role covers the global Animal Nutrition & Health portfolio, with market-specific regulatory and documentation requirements. It drives implementation, while formal regulatory, legal, quality and technical decisions remain with the accountable functional experts. The role is accountable for ensuring affected products, documents, labels and submission inputs are identified, updated, routed, approved and closed with complete traceability. The role is based in Leiden, NL. Be part of a motivated, passionate and open-minded team where, together, we can achieve greatness and make a real impact. Your potential is our inspiration.

Where You’ll Make a Difference

Coordinate the transition of technical reports, product documents, labels, safety data sheets, specifications and customer-facing technical materials from Danisco to IFF. Support Regulatory, Legal and Quality teams with the preparation and tracking of product registrations, revalidations and legal-entity-related changes. Maintain one complete transition register covering affected products, markets, documents, approvals, dependencies, owners and implementation status. Coordinate cross-functional reviews with Regulatory, Quality, Technical, Legal and Commercial colleagues to support technical accuracy, compliance and timely completion. Manage controlled-document updates, version tracking, approval routing and auditable closure across a high volume of records and reviewers. Identify missing information, unresolved dependencies and schedule risks, and elevate them clearly to the appropriate functional experts. Provide reliable product and document readiness updates to support customer communication, sales activation, market continuity and programme reporting. Support priority ongoing Animal Nutrition & Health portfolio needs while maintaining pace, accuracy and complete traceability across transition activities.

What Makes You the Right Fit

• Strong experience in regulatory operations, product stewardship, technical documentation, quality documentation, portfolio data management or a related implementation role.
• Exceptional accuracy, organization and follow-through across high-volume records, multiple reviewers and competing deadlines.
• Ability to understand product and document dependencies and work effectively with technical, regulatory, legal, quality and commercial colleagues.
• Experience managing controlled documents, versions, approval workflows and auditable records.
• Clear written communication skills and confidence escalating missing information, unresolved dependencies or schedule risks.
• Ability to coordinate implementation while respecting the decision-making accountability of functional subject-matter experts.
• Strong tracking and problem-solving skills, with the ability to maintain complete and reliable status information.
• Ability to work across global teams and adapt execution to market-specific regulatory and documentation requirements.
• A degree or equivalent professional experience in science, regulatory affairs, quality, information management or a related field.

How Would You Stand Out?

• Experience in feed, animal nutrition, food ingredients, chemicals, life sciences or another regulated product environment.
• Exposure to product re-registration, label changes, legal-entity transitions, portfolio migration or technical-report management.
• Experience working across regions and with market-specific documentation requirements.

Why Choose Us?

Play a central implementation role in a highly visible global portfolio transition. Help protect market access, customer support and continuity across the Animal Nutrition & Health portfolio. Collaborate with regulatory, quality, technical, legal and commercial experts across regions. Build broad experience in product documentation, approval workflows and global portfolio coordination. Join a collaborative team committed to innovation, sustainability and high-quality execution. Contribute to solutions that support customers across the animal nutrition and health value chain. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy.

At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more At IFF, we make joy through science, creativity and heart. As the global leader in flavors, fragrances, food ingredients, health and biosciences, we deliver groundbreaking, sustainable innovations that elevate everyday products – advancing wellness, delighting the senses and enhancing the human experience. We value an inclusive, creative workplace where all individuals can thrive and do their best work. We consider all qualified candidates equally and based on merit, without regard to religion, ethnicity, national origin, race, age, veteran status, gender identity or expression, sexual orientation or disability.