People & Operations Assistant

Dak Coffee Roasters; Amsterdam; Hybrid; EUR 30.000 - 45.000; Full time

Job summary

A specialty coffee company in Amsterdam is seeking a People & Operations Assistant to provide crucial HR support and manage office operations. Responsibilities include preparing contracts, onboarding new team members, and supporting payroll processes. Ideal candidates will be organized and detail-oriented with experience in administration or HR. The role offers a mix of on-site work and remote flexibility.

Benefits

Discounts on coffee and products

Private pension plan

ClassPass basic subscription

Swapfiets Power 1 subscription

Qualifications

• 1–2 years of experience in administration, HR support, or office coordination.
• Detail-oriented mindset and organized.
• Proactive and reliable with good communication skills.

Responsibilities

• Prepare contracts and employee documentation.
• Support onboarding logistics and payroll processing.
• Manage office supplies and organization.
• Assist with VAT submission and track expenses.
• Set up accounts and software for new employees.

Skills

Administrative support

HR support

Organizational skills

Good communication skills

Digital tool proficiency

Tools

Google Workspace

Excel

Job description

People & Operations Assistant

Amsterdam (on-site, with 1.5 days remote per week)

36 hours per week

Depending on experience

About Us

We are a specialty coffee roastery based in Amsterdam Noord, passionate about sharing delicious coffees with our customers. Our goal is simple: to bring outstanding flavours to your cup and make your coffee moments truly memorable.

The Role

We’re looking for aPeople & Operations Assistantto help keep our workplace running smoothly while providing light HR support. This role is all about being theorganized backbonethat helps our teams focus on what they do best: making and sharing exceptional coffee.You’ll be at the heart of the daily operations: from keeping the office stocked and welcoming, to supporting with payroll, onboarding new team members, and making sure everything behind the scenes works seamlessly.

Key Responsibilities

People & HR Support

• Prepare contracts, addenda, and employee documentation.
• Support onboarding logistics (equipment setup, accounts, system access, registrations).
• Update payroll and prepare payslips, liaising with external providers.
• Track employee documents, evaluations, and surveys.
• Coordinate job postings, interview scheduling, and candidate communication.
• Be the first point of contact for basic HR issues.

Office & Operations

• Manage office supplies, groceries, and workplace organization.
• Handle key and alarm system management.
• Coordinate cleaning services and small maintenance tasks.
• Organize calendars for company meetings and events.
• Collect and distribute mail and parcels/returns.
• Organize ad-hoc logistics (trash collections, property viewings, furniture disposal, etc.).

Finance & Compliance

• Assist with payroll processing and quarterly VAT submission.
• Send reminders for receivables and chase unpaid invoices.
• Track credit card expenses and reimbursements.
• Support with insurance, legal communication, and contesting fines.
• Maintain digital and physical records of expenses and contracts.

IT & Systems

• Set up laptops, accounts, and software for new joiners.
• Maintain shared password systems securely.
• Support administration of platforms like Leapsome and TEBI.

What We’re Looking For

• 1–2 years of experience in administration, HR support, or office coordination.
• A highly organized and detail-oriented mindset — you enjoy keeping things in order.
• Good communication skills, both written and verbal.
• Comfortable using digital tools (Google Workspace, Excel, HR or finance software).
• Proactive and reliable: you see what needs to be done and make it happen.

What We Offer

• A role at the heart of a passionate specialty coffee company.
• A balance of on-site teamwork with1.5 days remote work per week.
• Employee benefitsincluding:
• Discounts on our coffees and products
• Swapfiets Power 1 subscription
• Private pension plan
• ClassPass basic subscription
• A supportive environment where your contribution truly makes a difference.

Compensation & Contract

• 36 hours per week
• Salary depending on experience
• 1 year contract

How to Apply

Interested? Send yourCV and motivation letter [e-mail]. We look forward to hearing from you!