Operations Specialist

Wwshemi; Amsterdam; Hybrid; EUR 38,000 - 58,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning

Flexibility and ownership

Collaborative and innovative culture

Opportunity to work on impactful AI项目

International environment and talented

Job summary

Nebius is hiring an Operations Specialist to coordinate end-to-end expense, payment, and documentation processes. You will partner with finance, procurement, legal, compliance, accounting, treasury, and logistics to ensure timely and compliant processing of company purchases.

The role requires strong attention to detail, independence within established frameworks, and initiative to improve operational workflows across teams.

Qualifications

• Fluent English is required for cross-functional collaboration and external communication.
• Experience with ERP or finance/document management systems is preferred.
• Strong attention to detail and the ability to manage multiple tasks within defined procedures are essential.

Responsibilities

• Coordinate procurement-related processes including purchase requests, orders, and onboarding.
• Manage document workflows and version control with internal teams and external contractors.
• Coordinate agreements, reconciliations, reports, and other operational documents.
• Process reports for completeness and accuracy according to internal standards.
• Support Accounts Payable to process transactions and resolve discrepancies.
• Collaborate with Legal and Accounting to resolve operational issues and ensure smooth workflows.
• Advise stakeholders on transaction processing requirements and documentation standards.
• Participate in special projects and cross-functional initiatives.

Skills

Fluent English

Excel

Document management

Attention to detail

Tools

ERP systems

Document management systems

Accounts payable systems

Job description

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

About The Role:

The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.

This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
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Key Responsibilities

• Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.

• Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage

• Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties

• Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards

• Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies

• Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows

• Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures

• Participate in special projects and cross-functional initiatives as required

Key Qualifications & Experience

Must-have requirements:

• 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.

• Experience with document management and operational workflows involving internal teams and external counterparties

• Working knowledge of accounts payable processes

• Ability to review, and maintain agreements and supporting documentation

• Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance

• Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting

• Ability to manage multiple tasks and priorities within established procedures

• Clear written and verbal communication skills

• Experience with ERP, finance, or document management systems

• Fluent English

Preferred qualifications:

• Strong Excel or spreadsheet-based tracking and reporting skills

• Experience participating in process improvement or special projects

Competencies & Behavioral Traits

• Structured, organized and detail-oriented

• Strong sense of ownership for assigned processes

• Comfortable coordinating across teams and priorities

• Process-improvement mindset within defined frameworks

• Proactive, solution-oriented approach to operational issues

• Ability to understand operational and financial processes, identify gaps, and proactively follow through to completion

• Self-driven and accountable, with the ability to prioritize tasks and manage competing priorities effectively

Benefits & Perks:

• Competitive compensation

• Career growth and learning opportunities

• Flexibility and ownership

• Collaborative and innovative culture

• Opportunity to work on impactful AI projects

• International environment and talented teams

What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.