Onsite Material Sample Operations Coordinator

VWR, part of Avantor; Netherlands; On-site; EUR 52,000 - 68,000; Full time

Job summary

Avantor is seeking an experienced Onsite Coordinator to join the raw material sample duty team at our client site in Schiphol-Rijk, Netherlands. This full‑time role blends hands‑on lab/warehouse support (60%) with operational planning, scheduling, KPI reporting, and stakeholder communication (40%).

You will ensure compliant execution of sample management activities, maintain dashboards, and drive continuous improvement across the Sample Management operation in a GMP environment.

Qualifications

• Higher education degree preferred or equivalent combination of education and relevant work experience.
• Minimum 3 years of experience in a laboratory, GMP‑regulated, or pharmaceutical environment is required.
• Experience coordinating operational activities, schedules, and cross‑functional workflows is required.
• Previous experience leading or mentoring small teams is preferred.
• Working knowledge of GMP principles and quality systems is preferred.
• Experience with laboratory operations, sample management, logistics, or related services is preferred.
• Experience with project management methodologies and data analysis tools is preferred.
• Experience with LIMS and other laboratory information systems is preferred.

Responsibilities

• Coordinate and execute daily RMSD operations in accordance with procedures and client requirements.
• Coordinate sample receipt, processing, and shipment activities to ensure on‑time delivery.
• Monitor workload priorities and oversee dashboards, priority lists, and service level commitments.
• Collaborate with Warehouse Incoming and Sampling teams regarding shipment forecasts and documentation.
• Develop and maintain daily/weekly work schedules for resource allocation.
• Track and report operational metrics and KPIs.
• Identify and resolve operational issues and implement corrective actions.
• Serve as Non‑conformance initiator or delegate deviations for sample duty activities.
• Maintain documentation and records in GMP compliance and company procedures.
• Build effective relationships with laboratory personnel, warehouse operations, and client representatives.
• Support continuous improvement initiatives to enhance service quality and compliance.

Skills

Coordinating operations

Cross-functional coordination

Project management

Communication skills

MS Office proficiency

Education

Higher education degree or equivalent

Tools

LIMS

Job description

Avantor is seeking an experienced Onsite Coordinator to join the raw material sample duty team at our client site in Schiphol-Rijk, Netherlands. This full‑time role blends hands‑on lab/warehouse support (60%) with operational planning, scheduling, KPI reporting, and stakeholder communication (40%).

You will ensure compliant execution of sample management activities, maintain dashboards, and drive continuous improvement across the Sample Management operation in a GMP environment.